Job Summary: This Project Assistant will be responsible for supporting the financial and administrative management of projects, ensuring transparency and compliance with requirements. Key Highlights: 1. Administrative and financial project management support. 2. Ensuring transparency and accountability in resource management. 3. Analysis and validation of project expenses. **PROJECT ASSISTANT** **São Carlos, SP** **Responsibilities:** Prepare partial, annual, and final financial reports for projects managed by the company, supporting administrative routines related to full compliance with legal instruments / work plans linked to the projects; monitor budget execution versus the initial proposal; and ensure transparency and accountability in managing financial and asset resources. Prepare monthly, annual, and final financial reports for each project, adhering to the schedule stipulated by the respective project’s regulations / deadline, covering accounting, legality, effectiveness, and economy aspects of each project through analyses, calculations, and internal/external coordination—aiming to transparently formalize costs associated with each project, including: revenue and expense statements with proper reconciliation of expenses against project bank statements, itemized payment lists, copies of tax payment slips, and bidding minutes; final evaluation report based on the above documents and other relevant project information, specifying procurement methods adopted, certifying regularity of expenses incurred, achievement of expected outcomes outlined in the work plan, and list of assets acquired under the project; supporting documentation, additional clarifications, and deviation notifications to the respective project manager / supervisor for team adjustment (required adjustments shall be implemented to correctly finalize financial reporting and must be performed by the responsible manager); Analyze and validate project expenses using invoices, receipts, and interdepartmental coordination to ensure adherence to amounts stipulated in the work plan. Respond to inquiries from funders or government agencies via official letters, and when necessary, revise financial reports to resolve questions, potential freezes, or financial disallowances. Update registration / request closure of current accounts (including corresponding application cancellation request and reconciliation with Finance); Issue Union Collection Receipts (where applicable); Process and monitor residual balance transfer requests upon project completion, following approval by the supported institution; Notify Supervision / Project Managers of deviations in project management to enable course correction. **Requirements:** Completed Technical Course (Administration / Accounting / Finance) or Bachelor’s Degree in Business Administration / Public Management / Accounting / Finance—or related fields; Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint); Preferred: English (any level); Employment Type: Full-time CLT; Salary: To be negotiated; Benefits: Meal allowance (Ticket Flex), Transportation allowance (Ticket Car), Health insurance (UNIMED), and Dental insurance (UNIODONTO); Working Hours: Monday to Friday, 8:00 AM to 6:00 PM, with a 2-hour lunch break; Job Type: Full-time CLT; Compensation: R$3.000,00 – R$3.600,00 per month; Work Location: On-site
João Silva
Indeed · HR
João Silva
Indeed · HR
