Administrative Supervisor

Description

Lead the unit's administrative team, safeguarding administrative support processes in accordance with the Company's Policies and Procedures, thereby contributing to the unit's high operational performance. **Responsibilities and Duties** * Lead the administrative team, guiding them on executing area-specific processes in alignment with company procedures. * Ensure issuance of Purchase Orders (POs) for procurement and service contracting at the unit per company procedure, and obtain supporting documentation for payment of Autonomous Payment Receipts (RPA's) from suppliers. * Ensure team members' competence in performing their duties and career development, provide close management and continuous follow-up, promoting engagement, integration, and a positive work environment. * Perform unit-level personnel administration activities—including hiring, termination, vacation processing, medical exam referrals, time tracking, PPE requisition, etc.—in coordination with and per the procedures of the Human Resources Department. * Receive and support regulatory inspections during visits to the unit, as well as address related requests generated by inspectors. * Control, request, and store preliminary injunctions from customers applying for Funrural exemption. * Monitor expiration dates of permits and other licenses required for issuing invoices, and verify invoice status with SEFAZ as needed. * Ensure verification of expenses and expenditures made via the unit's corporate card per company procedure. * Monitor the unit's Accounts Receivable and identify deposits; ensure proper payment allocation for grain contracts and other financial expenses related to the unit. * Maintain the unit’s upkeep, hygiene, and presentation. * Support and respond to external and/or internal audit-related processes and requests. * Manage the team's operational activities, including functional monitoring, time tracking and hour bank control, and temporary staff hiring during harvest periods. * Monitor and assist in inventory management (where applicable to the unit’s structure), including physical counts and verifications conducted jointly with the team. * Monitor legal matters related to inventory, CREA, SEAPA, FEPAM, ASVALE, permits, and SIGA. * Resolve outstanding grain-related customer issues, monitor and justify pending balances (financial discounts/physical adjustments) and associated documentation. * Process credit release requests based on information and assessments received from the Commercial Department. * Issue grain purchase contracts (using available purchase templates and lot numbers), collecting signatures and supplementary documents. **Requirements and Qualifications** Bachelor’s degree Basic knowledge of Human Resource Management. Basic knowledge of Tax and Accounting principles. **Additional Information** Meal Allowance; Unimed Health Plan; Dental Plan; Education Assistance; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout every stage of production—from planting to harvest—operating grain terminals, agricultural input stores, and providing financial solutions for agribusiness across Southern Brazil. At Agrofel, each day writes a new chapter where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** Provide sustainable solutions for our customers—from planting through to the sale of their produce. #### **Our Values:** **Value Creation:** We pursue entrepreneurship aimed at generating value for our customers, suppliers, and shareholders through innovative actions that guarantee our sustainability and growth. **Passion for Our Work:** We work diligently and wholeheartedly, fostering teamwork and recognizing internal talent. **Customer Focus:** We uphold the highest level of commitment, respect, and appreciation for our customers, striving to meet their needs satisfactorily. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act in pursuit of sustainable development, promoting social initiatives that enhance quality of life in the communities where we operate.