PURCHASING ASSISTANT

Description

Job Summary: This professional plans, executes, and controls the procurement process for materials, equipment, supplies, and services, seeking optimal conditions and contributing to the company's profitability. Key Highlights: 1. Manages the complete procurement cycle for materials and services 2. Focuses on optimizing price, quality, and supplier relationships 3. Directly contributes to the company's profitability and competitiveness **Description and Responsibilities:** **Schedule:** Monday to Friday, from 7:45 AM to 5:30 PM **Level:** Operational **Employment Type:** Permanent – CLT We are seeking a Purchasing Assistant to join our team. This professional plans, executes, and controls the procurement process for materials (e.g., tarps, adhesives, paints, substrates, electronic components for illuminated displays, etc.), equipment, supplies, and services required for company operations. Ensures continuous and efficient supply by seeking optimal conditions regarding price, quality, delivery timelines, and supplier relationships, thereby contributing to the company's profitability and competitiveness. **Requirements:** **Responsibilities:** * Procurement Planning: Analyze material and service requirements based on production demands, ongoing projects, and future forecasts. * Supplier Research and Selection: Identify, evaluate, and qualify suppliers, seeking options offering quality, competitive pricing, and favorable payment terms. * Price Quotation: Request and analyze quotations from multiple suppliers, comparing prices, delivery timelines, payment terms, and product/service quality. * Negotiation: Negotiate prices, delivery timelines, payment terms, and other contractual clauses with suppliers to secure optimal agreements for the company. * Purchase Order Preparation: Formalize purchase orders, clearly specifying materials, quantities, timelines, and agreed-upon terms. * Order Tracking: Monitor order status to ensure adherence to delivery timelines and resolve any issues or delays. * Supplier Contract Management: Draft, review, and manage supply contracts, ensuring compliance with established terms. * Supplier Evaluation: Monitor supplier performance regarding product/service quality, delivery timelines, and responsiveness, aiming to enhance relationships and identify improvement opportunities. * Inventory Control (in coordination with warehouse): Monitor material inventory levels, identifying reordering needs and preventing both stockouts and overstocking. * Cost Analysis: Track procurement costs and explore alternatives to reduce expenses without compromising quality. * Development of New Suppliers: Seek and qualify new suppliers to broaden purchasing options and reduce dependency on single suppliers. * Procurement Documentation Management: Organize and maintain up-to-date documentation related to procurement processes (quotations, purchase orders, contracts, invoices, etc.). * Project Participation: Collaborate with other departments on projects involving specific material or service procurement. * Market Monitoring: Stay updated on market trends, raw material prices, and emerging technologies relevant to the visual communications field. **Benefits:** Fuel allowance, Parking, On-site meal, Life insurance