Procurement Assistant

Description

Job Summary: The Procurement Assistant executes and monitors procurement processes, acting analytically and strategically to support supplier management and negotiations. Key Highlights: 1. Analytical and strategic involvement in the procurement process 2. Direct support in negotiations and supplier management 3. Monitoring and control of procurement processes The **Procurement Assistant** is responsible for executing and monitoring the acquisition of materials, products, and services, ensuring supply for company operations within agreed timelines, costs, and established quality standards. This role operates with greater analytical and strategic focus than a procurement clerk, directly supporting the buyer or procurement coordinator in negotiations and supplier management. **Key Responsibilities:** * Conduct quotations, negotiations, and issuance of purchase orders; obtain quotations from multiple suppliers to compare prices, delivery times, and commercial terms; negotiate pricing, payment terms, freight, and delivery conditions to achieve cost savings and quality; issue purchase orders in the ERP system and ensure proper approvals; monitor compliance with procurement policies, ensuring transparency and traceability across all stages. * Evaluate commercial proposals and support final selection decisions; analyze received proposals based on technical and financial criteria; prepare comparative reports to assist managers or buyers in making final decisions; support preparation of supplier selection justifications when required; validate supplier documentation (certificates, contracts, and payment terms). * Monitor the purchase order workflow from request through receipt; track purchase order progress to ensure adherence to agreed timelines; liaise with suppliers and internal departments to resolve pending issues or unexpected events; confirm material receipt with the warehouse or requesting department; update order status in the system and report deviations in timeline or quality. * Manage supply contracts and delivery deadlines; support drafting, monitoring, and renewal of supply contracts; monitor contract expirations and price adjustment clauses; maintain up-to-date records of active contracts and approved suppliers; track contractual performance and ensure delivery compliance. * Analyze departmental performance reports and KPIs; generate periodic procurement reports covering volumes, values, timelines, and savings achieved; monitor KPIs such as lead time, service level, and average cost per category; support budget planning and procurement forecasting; identify opportunities to improve procurement and negotiation processes. * Support inventory management and maintenance of the supplier database; monitor inventory levels to prevent stockouts or overstocking; coordinate with the warehouse and planning department to define purchasing priorities; update supplier, product, and commercial term records in the system; support approval of new suppliers by verifying documentation and references. **Education:** Completed high school. **Experience Level:** Minimum 6 months. **Training/Knowledge:** Corporate onboarding: HR, Payroll, Quality, and Occupational Safety. Role-specific training aligned with departmental procedures and routines.