HETRIN - Administrative Assistant (NIR)

Description

Job Summary: The administrative assistant plays an essential role in ensuring the proper functioning of healthcare institutions, guaranteeing organized, efficient, and secure processes that directly impact the quality of patient care. Key Highlights: 1. Essential role in ensuring the proper functioning of healthcare institutions 2. Support in preparing reports and managing administrative deadlines 3. Organization and accessibility of documents and materials The **administrative assistant** plays an essential role in ensuring the proper functioning of healthcare institutions. Although working behind the scenes, their work is indispensable for ensuring that administrative processes occur in an organized, efficient, and secure manner, directly impacting the quality of patient care. **Salary**: R$ 1\.981,22 **Work Schedule**: 220 hours (Mon\-Fri) **Work Mode**: On-site **Responsibilities and Duties** * Develop and maintain both physical and electronic filing systems, ensuring that documents, folders, contracts, correspondence, and records are properly classified and accessible; * Support the preparation and organization of administrative reports using tools such as Excel and internal systems to assist managerial decision-making; * Assist in managing deadlines for administrative processes—including tenders, procurement, and contract renewals—ensuring timely compliance and process efficiency; * Support the preparation of meetings, training sessions, or corporate events—including room reservations, space setup, material preparation, audiovisual equipment configuration, and activity scheduling—to ensure everything proceeds as planned; * Collect, consolidate, and analyze operational data and performance indicators, providing leadership with up-to-date information on activity progress, process efficiency, and goal achievement; * Monitor material inventory levels, verify supply stock, request purchases or restocking when necessary, and organize materials for easy access—avoiding workflow interruptions and waste; * Perform other duties inherent to the position. **Requirements and Qualifications** * Completed high school education; * Document and Records Management; * Administrative Procedures; * Basic Microsoft Office Suite; * Prior experience in this role. **Additional Information** * Transportation Allowance; * Cafeteria; * Pharmacy Benefit; * Gym Benefit; * SESC; * Day Off. The **IMED** is a nonprofit social organization dedicated to public health. The Institute is committed to community well-being and excellence in the management of hospital facilities. Since 2013, we have combined cutting-edge technology, professional appreciation, and a humanized approach to deliver high-quality services within Brazil's Unified Health System (SUS). Our focus on planning, rational resource use, and commitment to sustainability ensures quality care for the population in an environment of growth and collaboration. The Institute spares no effort to improve its work environment, solely aiming to provide high-quality services to those who rely on them. Motivated employees contribute to a high-performance environment: they produce more, interact better, become more passionate about their work, improve organizational performance, and consequently elevate customer satisfaction. Currently, we manage the **Trindade State Hospital** (Hetrin), the **Central-North Goiás State Hospital** (HCN) in Uruaçu, the **Formosa State Hospital** (HEF), the **Northeast Regional State Polyclinics – Posse**, and the **Entorno Region Polyclinic – Formosa**, both in Goiás, and the **Brasilândia Municipal Hospital** (HMB) in São Paulo.