Document Archiving and Digitization Assistant - Administrative Assistant I

Description

Job Summary: Perform auxiliary tasks supporting file management and document digitization, including receipt, registration, filing, and preparation for digitization. Key Highlights: 1. File support and control, and document digitization 2. Receipt, registration, and filing of documents 3. Preparation and operation of document digitization Perform auxiliary tasks supporting file management and document digitization, involving receipt, registration, filing, and preparation of documents for the digitization process. **Responsibilities and Duties** * Receive and verify documents sent to the Archive for storage and digitization; * Sort and classify documents according to established criteria for archiving; * Label archive boxes with appropriate tags, recording required information per defined guidelines and criteria; * Place documents into archive boxes for storage; * Register documents in the Retention Schedule System; * Store archive boxes on shelves, observing the designated archival location; * Respond to and record document loan requests from the Archive, locating and providing information in physical or digital format; * Monitor the return of loaned archive folders and/or physical documents to requesting users; * Verify and store returned folders in the Archive; * Assist in routine maintenance of the Current Archive, relocating documents to the General Archive according to defined rules; * Assist in separating, registering, and forwarding documents for disposal; * Clean documents prior to digitization, removing staples and other adhesives to avoid scanner operational issues; * Number documentation sequentially to assemble archive folders for digitization; * Operate equipment to perform digitization and indexing of documents in the required order; * Conduct quality control of digitized documents and reassemble archive boxes; * Perform other tasks of a similar nature as directed. **Requirements and Qualifications** **Job Requirements:** **(All requirements must be stated in the resume)** * Completed High School education; * Valid Brazilian Driver's License Category B; * Minimum six months’ experience in file and documentation support operations; * Availability to travel and/or work on weekends, if necessary; * Availability to work in **Goiânia\-GO.** **[Desirable] Knowledge and/or Experience** * Currently pursuing a Bachelor’s degree in fields related to the position; * Administrative routines; * Basic Excel (Microsoft Office suite). **Additional Information** **Selection Process Identification Number:** **11038704/ 2026 – ENTITY Unit** **Selection Process Stages:** Stage – Resume Analysis Stage – Manager Assessment Stage – HR Assessment * *The GERHC reserves the right to add or omit selection stages at its discretion.* **Employment Information:** **Work Location:** Rua 200\-C, Goiânia, Goiás, Brazil, 74645100 **Available Positions: 01** **Scheduled Weekly Workload: 20 hours** **Work Shift: 08:00 AM to 12:00 PM** **Remuneration: R$****1\.233,00** **Employment Contract: Indefinite-term** **Our Main Benefits:** **Career, Position, and Remuneration Plan (PCCR)** **Health Plan (co-payment)** **Meal/Voucher Allowance (iFood)** **Profit Sharing Program (PPR)** **Individual Development Plan (PDI)** **Discount Club** **Scholarship Program:** **Transportation Voucher** **Life Insurance:** **Educational Incentives** **Corporate University:** **Gympass (Wellhub)** **Workplace Gymnastics** **Nutritional Counseling** **Psychological, Social, Financial, and Legal Guidance (BENUP)** **Partnerships and Discounts** **Longevity Bonus** **Incluir Program (exclusively for persons with disabilities)** **Service Discounts (SESI and SENAI – GO)** **Employees’ Association Benefits** * Employees hired under hourly contracts with weekly workloads equal to or less than 30 hours, as well as those hired under CLT Article 443, §3° (intermittent regime), are not eligible for health plan and scholarship benefits. * Hourly-contract employees will receive the Meal/Voucher Allowance benefit proportionally based on the number of hours actually worked. * For hourly-contract employment, the scheduled weekly workload may vary up or down depending on class scheduling or operational demands. **Application Deadline:** **05/11/2026 (Monday)** Access our Selection Process Regulation to understand the norms and procedures governing our Institution’s selection process. Founded during the early industrial development movement, SESI (Industry Social Service) began operations in Goiânia in the early 1950s alongside SENAI in Anápolis and the Federation of Industries of the State of Goiás (FIEG), which had been established slightly earlier. Initial activities included home education, medical and dental care, recreation, and sports—cornerstones of today’s broad range of services offered to workers, their dependents, and the community, aimed at promoting socioeconomic development. As part of the Federation of Industries of the State of Goiás (FIEG), SESI has consolidated its reputation as a socially responsible institution by delivering integrated, high-quality education, health and occupational safety, leisure, and citizenship programs, widely recognized by the community. With activity centers and holiday colonies in Goiânia, Anápolis, Aruanã, Aparecida de Goiânia, Catalão, Itumbiara, and Rio Verde (service hub at SENAI Fernando Bezerra School), the institution expands outreach through mobile units offering leisure, culture, dentistry, health, and occupational safety services—temporarily deployed at factories, associations, schools, and public spaces. Its most recent initiative is Cozinha Brasil, a mobile unit delivering nutritional education to underserved population groups. Faithful to its institutional mission, SESI operates dynamically across the state, focused on improving workers’ quality of life and strengthening industry. Our **MISSION** is to promote education, ensure safe working environments and healthy workers, contributing to increased industrial productivity and socially responsible management. And our **VISION**, by 2027, is for SESI and SENAI to be recognized as industry partners and drivers of productivity and competitiveness. #### **To view completed SESI\-GO selection processes, click** **HERE.** Access our Selection Process Regulation to understand the norms and procedures governing our Institution’s selection process. **Also explore our job portals:** **SENAI** https://senaigo.gupy.io **FIEG** https://fieg.gupy.io **IEL** https://ielgo.gupy.io #### **For platform-related issues on Gupy—including password recovery, email address changes, and other inquiries—visit the help center link:** **Gupy \- Help Center \| Candidates** Access our Code of Ethics to learn about the guiding instrument for relationships that define conduct standards, values, and ethics within our Institution.