Executive Administrative Assistant

Description

Job Mission: Provide executive, administrative, and operational support to the board of directors and the CEO, ensuring organization, process efficiency, task tracking, and support for leadership’s strategic routines—contributing to greater operational efficiency and accuracy in the company’s deliverables. Responsibilities: * Support the board in organizing executive routines, meetings, schedules, tasks, and deadlines; * Serve as liaison with clients, suppliers, partners, and internal departments; * Track follow-ups, pending items, and cross-departmental alignments; * Ensure discretion and confidentiality in handling strategic information; * Support administrative processes related to procurement, contracts, purchase orders, and receipts; * Organize documents, records, controls, and digital files; * Update contact, supplier, and partner schedules; * Assist with administrative routines and basic financial controls; * Support expense reporting and reimbursement processes; * Prepare meeting rooms, materials, and operational support for the board’s daily routine; * Support the CEO’s logistical and operational requirements; * Route incoming calls and requests related to Marketing; * Support publication of pre-approved institutional content; * Perform triage and operational monitoring of messages and social media interactions on the CEO’s accounts. Requirements * Currently pursuing or completed undergraduate degree in Business Administration, Communications, Management Processes, or related fields; * Prior experience in administrative or executive support roles; * Intermediate proficiency in Microsoft Office and spreadsheets; * Familiarity with digital tools, document management, and collaborative platforms; * Basic knowledge of social media and operational communication support is desirable. **Position Information:** * Fixed salary: R$2.595,60 + 11% attendance bonus * Benefits: Food allowance R$20.00/day via iFood card + Transportation Benefit + Optional: Health and dental plans with co-payment + TotalPass * Location: Bela Vista District (flexibility required to accompany the secretary/CEO in activities outside the office) * Working hours: Monday to Friday, 08:00–18:00