Administrative Assistant

Description

Job Summary: A professional responsible for maintaining the organization of the reception area, assisting with administrative and logistical support tasks, and providing support to various departments within the company. Key Highlights: 1. Administrative and organizational support 2. Assistance in logistics and internal communication 3. Supply management and employee support Keep the company reception organized and clean Print invoices and deliver them for registration Book hotels for visitors Process R&D (Reimbursements, Expenses, and Travel) Answer phone calls and attend external visitors Send endomarketing materials for printing Manage petty cash at the company / send weekly report via e\-mail Deliver office supplies upon request / monitor inventory monthly / prepare purchase lists for supplies Monitor printer toner levels / submit monthly report on paper usage Submit service requests to the support center / enable internet access on phones Assist with trips to town (post office, grocery shopping, print shop, notary office, transporting employees). Assist with internal communication (bulletin board and WhatsApp group) Assist with collecting timecard signatures and HR-related documents Deliver medical exam requests and collection containers to employees Assist during audits when required Receive resumes and forward them to the HR department Register new employees in the timekeeping system Send grocery list to the market and verify the company cafeteria's shopping list Schedule interviews / save contacts Enter quality spreadsheets and production invoices into the system Assist with employee training sessions