Construction Administrative Assistant

Description

Job Summary: This position supports the team in managing construction and renovation projects, focusing on documentation, supplier communication, and administrative organization. Key Highlights: 1. Essential support in construction and renovation project management 2. Development in administrative routines and supplier communication 3. Opportunity for growth and access to training Main Responsibilities: * Monitor progress of small-scale construction and renovation projects, recording status updates, pending items, and required adjustments; * Assist with permits, licenses, health surveillance notifications, and other regulatory agency requirements (document collection, deadline tracking, submission and follow-up of requests); * Contact suppliers and service providers to align timelines, handle billing, conduct simple negotiations, and follow up on deliveries/services; * Assist in preparing purchase requests and coordinate with procurement; * Organize technical documentation (checklists, reports, control spreadsheets, project histories, and approvals); * Support the team in updating construction control spreadsheets, cost tracking, deadlines, and simple schedules; * Schedule appointments, manage technical visit calendars, and record service interactions; * Assist in basic review of projects, sketches, floor plans, or layouts submitted by suppliers or internal teams; * Provide general administrative support to the department. Requirements: * Completed high school education; * Currently enrolled in Civil Engineering, Architecture and Urban Planning, or Building Technology programs (preferred but not mandatory); * Proficiency in Microsoft Office suite (especially Excel and Outlook); * Strong communication skills, organizational ability, and professional demeanor when interacting with service providers, public agencies, and internal teams. * Preferred Qualifications: * Ability to read and interpret technical drawings; * Prior experience in construction, maintenance, or renovation projects; * Basic knowledge of technical drawing software (AutoCAD, Revit, or similar). * Organized profile with willingness to learn, capable of handling administrative routines and comfortable communicating with suppliers and regulatory agencies. Benefits: Meal allowance at the company cafeteria; Breakfast and afternoon coffee; Health and dental insurance; Life insurance; Transportation allowance; Pharmacy benefits; Carone benefits; Access to courses and training through Carone Corporate University; Partnerships with educational institutions and language schools; Driving school discounts; Payroll-deductible loans; Opportunity for career growth; Recognition programs for tenure and promotions; Specialty academies;