Operations Administrative Assistant

Description

Job Summary: An organized and detail-oriented professional to support operational and logistical routines, ensuring information flow and process smoothness. Key Highlights: 1. Essential support in the unit's operational and logistical routines 2. Responsible for monitoring the operational information flow 3. Contributes to process organization and smoothness **About the Role** We are seeking an organized, detail-oriented professional with a sense of urgency to support the unit’s operational and logistical routines. This person will monitor the operational information flow, support order release, scheduling, route planning, system data entry, and fiscal document verification, contributing to process organization and smoothness. **Responsibilities:** * Ensure correct information flow among operations, shipping, delivery, and support departments. * Perform operational indicator tracking and reporting. * Release orders for picking. * Issue and record fiscal invoices in the system. * Schedule deliveries and receipts. * Support vehicle, load, and delivery route planning. * Contract transportation services according to freight rate schedules and operational needs. * Generate waybills and perform various system entries. * Support minor purchases of indirect materials when required. * Verify fiscal invoices and related documents during system entry. * Maintain workplace organization and support process standardization per 5S principles. **Requirements:** * Completed high school education. * Technical or undergraduate degree in Logistics, Administration, or related fields is preferred. * Prior experience in administrative, logistical, billing, shipping, or transportation routines. * Basic knowledge of fiscal invoice issuance and verification. * Familiarity with Excel and management systems. * Organizational skills, attention to detail, sense of urgency, and strong communication. * Ability to manage multiple tasks and meet operational deadlines. **Preferred Qualifications:** * Experience in route planning, waybill preparation, delivery scheduling, or freight contracting. * Background in distribution centers, transport companies, wholesale trade, or logistics operations. * Knowledge of operational performance indicators. Employment Type: Full-time, Direct Hire (CLT) Compensation: R$2\.400,00 \- R$2\.410,00 per month Benefits: * Fuel allowance * Company mobile phone * Life insurance * Meal allowance * Transportation allowance Work Location: On-site