Executive Secretary

Description

Job Summary: Ensure organization, efficiency, and support for the company's on-site operations, acting as the guardian of partners' executive routines and the administrative reference point. Key Highlights: 1. Managing partners' schedules and providing comprehensive administrative support. 2. Serving as the administrative reference point and guardian of executive routines. 3. Optimizing costs, productivity, and new technologies. **Job Mission** *Ensure organization, efficiency, and support for the company's on-site operations, acting as the guardian of partners' executive routines and the administrative reference point of the office.* **Main Responsibilities** * Managing partners' schedules — appointments, meetings, travel arrangements, and reminders * Receiving visitors, suppliers, and partners at the office * Receiving, inspecting, and forwarding products, goods, and deliveries * Managing contracts and documents with suppliers and service providers * Managing accounts and due dates — payment alerts and follow-up * Controlling access to institutional tools and passwords * Providing administrative support for external processes (municipal government, notary offices, intermediations) * Monitoring task execution, including office supply inventory control and document organization * Ensuring maintenance and proper functioning of office equipment and infrastructure. * Identifying inefficiencies, bottlenecks, and opportunities for improvement. * Supervising the issuance and management of invoices and receipts. * Maintaining an updated inventory of company assets (furniture, equipment). * Coordinating preventive and corrective infrastructure maintenance. * Presenting optimization proposals — cost reduction, productivity enhancement, or adoption of new technologies — to the Coordination team. **If this position resonates with you, apply now (copy and paste the link into your browser):** -------------------------------------------------------------------------------------------- * https://orbitgestao.com.br/p/vaga/9e19a03680070db5b88d8290afac7ff8 Minimum Education Level: Bachelor's Degree