Receptionist

Description

Job Summary: The professional will be responsible for receiving visitors, customers, and suppliers, providing in-person and telephone service with courtesy, and offering administrative support to teams. Key Highlights: 1. Friendly and professional reception for visitors and suppliers 2. Essential administrative support for teams 3. A welcoming and safe working environment **Job Description** The Olsen Group is a solid family-owned company that values innovative ideas and solutions. Olsen's key differentiator is the high quality of its equipment, achieved through continuous improvement of our processes. Ownership mindset, Integrity, Commitment, Discipline, Proactivity, and Humility are our organizational values; therefore, we seek professionals who embody these traits and align with our way of thinking and acting. Here, every individual is important and essential to daily operations. If you enjoy challenges, join our successful team! **Responsibilities and Duties** **Description** Responsible for receiving visitors, customers, and suppliers, delivering courteous, efficient, and professional in-person and telephone service. Handles call screening, calendar management, correspondence organization, administrative support to teams, and recording of relevant information. Ensures order and security at the company entrance, contributing to a welcoming work environment and safeguarding the organization’s institutional image. **Activities:** * Answer and direct telephone calls, accurately noting and relaying messages; * Receive and guide visitors, ensuring compliance with identification and access protocols; * Maintain updated internal extension lists, contact directories, and telephone message recordings; * Provide administrative support to employees and company departments; * Manage and update meeting schedules and various appointments; * Receive, log, and forward correspondence, courier packages, and deliveries; * Monitor personnel entry and exit, ensuring environmental control and security; * Update customer and supplier contact lists; * Manage and distribute internet (Wi\-Fi) access credentials for visitors and guests; * Send documents and parcels according to internal procedures; * Organize and manage reception supplies (ID badges, keys, office supplies, etc.); * Organize and archive departmental documents and records; * Comply with technical, administrative, safety, environmental, and quality management standards; * Participate in programs and initiatives aimed at continuous improvement of services, processes, and the organizational environment; * Maintain a clean, organized, and functional reception area; * Perform other related duties within the scope of responsibility, as required by the company. **Requirements and Qualifications** **We hope you have:** **Education:** Completed high school or currently pursuing higher education. **Knowledge:** Basic Microsoft Office suite; Customer service experience. **Additional Information** On-site cafeteria Meal allowance Health insurance Dental insurance Profit-sharing and results-based bonus paid semiannually Group life insurance Partnerships with educational institutions, pharmacies, gyms, and local businesses Internal parking for motorcycles and bicycles Rotating car parking Employee association And much more! Employment type: Full-time, Permanent CLT contract Salary: R$2\.000,00 \- R$2\.200,00 per month Benefits: * Medical assistance * Dental assistance * Life insurance * Meal allowance * Transportation allowance Work location: On-site