Bilingual Executive Secretary

Description

Job Summary: Professional to provide administrative and organizational support to senior management, ensuring smooth execution of executive activities. Key Highlights: 1. Essential support to senior management in executive and organizational routines. 2. Opportunity to join a team that values innovation and continuous improvement. 3. Family-owned company with a strong culture centered on values such as integrity and proactivity. Olsen is a solid, family-owned company that values innovative ideas and solutions. The key differentiator of OLSEN is the quality of its equipment, achieved through continuous improvement of our processes. Ownership mindset, integrity, commitment, discipline, proactivity, and humility are our organizational values; therefore, we seek professionals who embody these traits and align with our way of thinking and acting. Here, every individual is important and essential to daily operations. If you enjoy challenges, join our successful team! **Responsibilities and duties:** **Job description** Olsen is a solid, family-owned company that values innovative ideas and solutions. The key differentiator of OLSEN is the quality of its equipment, achieved through continuous improvement of our processes. Ownership mindset, integrity, commitment, discipline, proactivity, and humility are our organizational values; therefore, we seek professionals who embody these traits and align with our way of thinking and acting. Here, every individual is important and essential to daily operations. If you enjoy challenges, join our successful team! **Responsibilities and duties:** Responsible for providing administrative and organizational support to senior management, ensuring smooth execution of executive activities (scheduling, receiving visitors, supporting meetings, managing documents and correspondence, and general administrative tasks). * Receive and escort visitors designated for senior management; * Organize and manage senior management’s schedules, arranging appointments, meetings, and events with emphasis on efficiency and strategic priority; * Plan and arrange travel logistics—including flight bookings, accommodations, and other related items—for senior management, and occasionally for managerial staff; * Monitor and maintain the appearance and condition of administrative areas by coordinating with responsible departments (cleaning, maintenance, procurement) as needed; * Support the company’s reception desk to ensure smooth administrative operations; * Perform other related duties as required by the President’s office and the company’s operational needs. **Requirements and qualifications:** We expect you to have: * Currently pursuing a bachelor’s degree, preferably in Business Administration, Secretarial Studies, or related fields; * Intermediate proficiency in Microsoft Office; * Experience in administrative routines; * Strong organizational skills and verbal fluency; * Foreign language proficiency is desirable. **Additional information:** On-site cafeteria Meal allowance Health insurance Dental insurance Profit-sharing and results-based bonus paid semiannually Group life insurance Partnerships with educational institutions, pharmacies, gyms, and local businesses Internal parking for motorcycles and bicycles Rotating parking for cars Employee association And much more! Compensation: R$2\.800,00 \- R$2\.875,49 per month Benefits: * Medical assistance * Dental assistance * Life insurance * Commuter allowance Work location: On-site