Administrative Assistant

Description

Job Summary: The Leasing Administrative Assistant will be responsible for issuing contracts, organizing files, monitoring deadlines, and interacting with clients and internal departments to ensure the efficiency of leasing processes. Key Highlights: 1. Focus on connecting people with properties and transforming experiences 2. Dynamic, collaborative environment with growth opportunities 3. Essential role in managing and organizing leasing processes Description **About Santa Ilha:** For over 12 years, Santa Ilha has been turning dreams into addresses. We began our journey in the Southern part of the island and today are also present in the Center of Florianópolis, always committed to connecting people with their dream homes. With over 110 Santailhanos, we have helped more than 2,000 clients achieve their life goals by offering comprehensive solutions in sales, leasing, and investments. Our portfolio includes over 1,200 properties, and our work goes beyond transactions: we strive to positively impact the communities where we operate and transform the experience of living and investing in Florianópolis. **What it means to be a Santailhano:** Being a Santailhano means joining a team that values human connections, transparency, and innovation. We work with commitment and passion to deliver the best possible experience to our clients, always focused on growth and high performance. If you seek a dynamic, collaborative, and opportunity-rich environment, this is the place for you! **About the Leasing Department:** Santa Ilha’s leasing department connects people with properties that meet their needs and expectations, offering efficient and hassle-free solutions for property owners and tenants. With dedicated service, we consistently identify the best housing options, ensuring a simple, secure, and worry-free process — delivering a personalized experience for every client. As a Leasing Administrative Assistant, your responsibilities will include: Issuing lease agreements, addendums, and other related documents; Activating contracts and sending digital documents to clients via specific platforms; Managing and organizing digital files in Google Drive; Contracting, renewing, and monitoring insurance policies for leased properties; Collaborating with other departments (inspections, customer service, legal) to ensure proper process flow; Keeping property, landlord, and tenant records updated in the system; Monitoring contractual deadlines and insurance expiration dates, requesting renewals as needed; Overseeing key handovers and initial/final inspections; Assisting clients with clarifications regarding contractual clauses and administrative questions; Recording expenses in contracts via ERP system, ensuring accurate client billing. **Desired Qualifications:** Previous experience in real estate agencies; Proficiency in Google Workspace tools (Calendar, Gmail, Drive); Strong organizational skills, attention to detail, and effective information management; Excellent written and verbal communication skills; Preferably residing in the Southern part of the island. **Position Details:** **Work Mode:** 100% in-person at Campeche, Florianópolis \- SC **Compensation:** Fixed salary **Working Hours:** Monday to Friday, from 8:30 AM to 6:30 PM (lunch break from 12:00 PM to 1:15 PM\) **Benefits:** Health insurance; Life insurance; Transportation or fuel allowance (no payroll deduction); Meal or food allowance via IFOOD Benefits card; Ifood Club — discount coupons on the delivery app; Quarterly performance-based bonuses; Birthday leave; VCuida — psychological, legal, financial, and social support program; Education incentive policy; Wellhub (formerly Gympass); Culture supporting personal and professional development; Training programs and participation in events. Yes, our office offers a view of Campeche Island! Do you identify with this? Join Santa Ilha and help turn dreams into addresses!