Administrative Assistant - Purchasing Department

Description

The Florianópolis Eye Hospital (HOF) is a reference in ophthalmological care in Santa Catarina. We are seeking an Administrative Assistant \- Purchasing Department to join our team of excellence in vision care. **Qualifications and Responsibilities** * Handle documents: register document intake and dispatch; sort, verify, and distribute documents; check documents against regulations; verify invoices and payment bills; verify calculations; archive documents; * Prepare reports, forms, and spreadsheets: collect data; develop schedules; draft correspondence; provide operational support for the preparation of technical manuals; * Monitor administrative processes: verify established deadlines; locate files; forward internal protocols; update records; * Serve users on-site or remotely: provide information; identify the nature of user requests; interact with suppliers; * Provide administrative and technical support in materials, assets, and logistics: control office supplies; assess material requirements; requisition materials; request material purchases; verify requested materials; arrange return of non-conforming materials; distribute office supplies; control mailbag dispatch and receipt; research prices; * Organize and minute meetings and other events; draft documents; type documents; * Conduct quotations for materials requested by all hospital departments; organize and maintain control of warehouse inventory; * Verify products and quantities against the invoice to ensure alignment with the purchase order; * Deliver goods not belonging to the warehouse to their respective storage locations; * Enter invoices into the Health Management System and release purchase orders; * Retrieve the invoice summary from the Federal Revenue website; * Submit duly recorded invoices to the Finance Department via the Health Management System; * Perform monthly counts of materials stored in the warehouse; * Release requested materials and verify destination and quantities. **Requirements and Qualifications** * Experience in administrative activities; * Completed high school education. **Work Schedule and Location** * Monday to Friday, 7:00 AM to 4:00 PM; * Work location: Centro, Florianópolis/SC. **Benefits:** * Health insurance * Dental insurance * Childcare allowance * Partnerships and commercial discounts * Profit-sharing program (PLR) * Life insurance * Meal allowance or food voucher * Gympass * Pet Love (pet benefits) * Attendance bonus * Psychological and nutritional support * Transportation voucher Employment type: Permanent/CLT Salary: starting at R$1\.842,37 per month