EXECUTIVE ASSISTANT (Florianópolis)

Description

**Job Mission** Act as the right hand of the executive leadership team, ensuring organization, operational fluidity, high-level executive support, and smooth office operations—contributing to a productive, organized, and company-objective-aligned work environment. **Key Responsibilities** * Executive Support to the Leadership Team * Manage the leadership team’s calendar, appointments, meetings, and travel. * Organize internal and external meetings, including agendas, materials, minutes, and follow-ups. * Screen emails and executive requests. * Assist in preparing presentations, reports, documents, and communications. * Monitor deadlines, pending items, and strategic leadership requests. * Support the leadership team in organizing daily routines and prioritizing tasks. * Act with full discretion and confidentiality regarding strategic matters. * Ensure smooth operation of the office’s administrative routine. * Manage vendors, administrative contracts, procurement, and general services. * Support the organization of internal events, corporate meetings, and culture initiatives. * Control administrative expenses, reimbursements, and operational requests. * Serve as the liaison with facilities, maintenance, reception, and external partners. * Support administrative processes related to corporate travel. * Assist HR with onboarding, internal organization, and operational support for employees. * Maintain organized and up-to-date documents, files, and records. **Requirements** * Currently pursuing a bachelor’s degree in Administration, Management Processes, Executive Secretariat, Business Management, or related fields. * Prior experience as an Executive Secretary, Executive Assistant, Office Manager, or similar role. * Proficiency in Microsoft Office Suite and/or Google Workspace. **Preferred Qualifications** * Experience supporting executive leadership, the presidency, or C-level executives. * Experience working in technology companies or dynamic corporate environments. * Intermediate or advanced English proficiency. * Experience organizing corporate events. * Knowledge of financial and administrative routines.