Administrative Assistant

Description

Job Summary: The Administrative Assistant will support the government sales team in post-sales activities, ensuring proper documentation and adherence to deadlines. Key Highlights: 1. Administrative support for low-complexity sales projects. 2. Contractual pending items tracking and deadline monitoring. 3. Administrative support and internal communication. **Why join the \#PosiTime?** We believe technology exists to empower lives; therefore, every day we build innovative solutions that make people's lives better and smarter! Agile, vibrant, bold, innovative, diverse, connected, dynamic, entrepreneurial, and resilient — more than a team, we are the \#PosiTime. If you identify with our purpose and seek a place to grow and contribute, we welcome you with open arms! **Responsibilities and Duties** We are seeking an Administrative Assistant to support the team handling government solution sales, focusing on post-sales activities to ensure all documentation and contracting process steps are organized and completed within deadlines. The candidate will be responsible for reviewing documents, requesting adjustments, tracking pending items, internally communicating order progress, involving the Legal Department when necessary, and supporting departmental administrative routines. **Responsibilities and Duties:** * Provide administrative support for low-complexity sales projects, ensuring correct execution of contracting process steps. * Receive, review, and validate customer-submitted contracting documents (excluding Price Registration Agreements), request adjustments when needed, guide customers on signature procedures, and arrange for the performance bond insurance policy where applicable. * Track pending items related to contracting or contractual amendments, monitor deadlines, and ensure all tasks are completed accurately and on time. * Internally communicate order receipt and disseminate relevant information to involved departments. * Engage the Legal Department, as needed, to clarify discrepancies, answer documentation-related questions, or provide other pertinent guidance. * Perform additional administrative tasks related to the contracting process and departmental routines. **Requirements and Qualifications** **Requirements and Qualifications:** ------------------------------- * Completed high school education. * Experience with administrative routines. * Knowledge of public procurement processes, especially the contracting stage for products/solutions via public bidding is required. * Proficiency in Microsoft Office, especially Excel. **Additional Information** **Learn about some benefits offered by \#PosiTime:** **\*\* We aim to offer the best benefits to \#PosiTime members, which may vary depending on employment contract type and work location.** **Quality of Life** Health and dental insurance plans Zenklub: mental health and wellness platform, including psychological counseling Casa da Saúde: medical and dental consultations, plus clinical exams Gympass On-site cafeteria or Meal Voucher Pharmacy discount Medical Emergencies: health plan agreement for home or telephonic medical assistance Semi-flexible working hours Hybrid work model Childcare allowance and Maternity Kit **Career and Education** Discounts at Universidade Positivo (UP) — for employees and dependents Saber Mais: Professional Development Portal Discounts at Colégio Positivo for employees’ children **Finance** Profit Sharing Plan (PPR) Good Card: benefit accepted at over 130,000 establishments Life Insurance Payroll-deducted loans Private pension plan **Transportation** Transportation Voucher or Parking allowance **Exclusive Discounts** Parceiro Positivo: website offering discounts on our products *“Almost all of the world’s leading tech giants were founded in a garage. Only one was born in a classroom.”* That’s how Positivo Tecnologia was founded in 1989, taking on the challenge of manufacturing computers in Brazil. We believe TECHNOLOGY EXISTS TO EMPOWER LIVES — this is our essence. We aim to integrate it into everyone’s daily life, always in its best version: perfectly tailored to each consumer’s profile. This is the essence of a company born in a classroom aiming to change worlds — millions of them! **OUR POSITIVE WAY OF TECHNOLOGY: BEING AND DOING** Our dynamic, versatile, and diversity-respecting team is guided by our 12 core attitudes. At Positivo Tecnologia, you’ll have the opportunity to work alongside incredible professionals, learn extensively, and put your ideas into practice. Learn more about Positivo Tecnologia on LinkedIn: www.linkedin.com/company/positivo\-tecnologia BE PART OF OUR STORY! JOIN US AS \#POSITIME!