Administrative Technician

Description

Job Summary: Professional to provide administrative and logistical support, organizing laboratory routines, serving the academic community, and managing processes. Key Highlights: 1. Comprehensive administrative and logistical support to laboratories 2. Interaction with the academic community and partner companies 3. Asset management and internal process optimization **Exclusively for internal employees.** **Responsibilities and Duties** Requesting transportation for faculty members for teaching, research, service provision, and extension activities; Requesting transportation of materials and equipment for teaching, research, service provision, and extension activities; Guiding and assisting in organizing laboratory infrastructure; Contacting partner companies (issues, orders, general information) to resolve general inquiries; Asset control: machines, equipment, and furniture in laboratories; Orienting new employees; Serving students, faculty, staff, and the general public; Serving suppliers and service providers; Responding to e\-mails regarding information about the Laboratory Coordination; Providing secretarial support (scheduling, invitations, organization, assistance, and minutes preparation) for meetings; Receiving, forwarding, and registering administrative processes in specific systems. Assisting with hiring and termination routines for laboratory staff; Organizing and controlling keys and access to all laboratory environments; Requesting quotations\/preparing investment projects for laboratories, with approval from the Laboratory Coordinator; Controlling key possession by faculty, staff, monitors, and interns assigned to laboratories, pursuant to a responsibility agreement; Maintaining updated and organized key registry for the Laboratory Coordination; Contacting and monitoring security personnel in cases of suspicious activities or operational changes in laboratories; Processing and monitoring external purchase requests with SDCV issuance; Receiving invoices, registering them in OutBuyCenter, entering payment data into the GATI system, and forwarding documents to the accounting department; Controlling deliveries by consulting the OutBuyCenter system to ensure products, delivery deadlines, and validity periods match the request; Developing spreadsheets for organizational control of the Laboratory Coordination (SDCVs, invoices, service tickets, staff and laboratory lists); Creating presentations using computer resources; Collecting technical data regarding laboratories, staff, equipment, and machinery; Receiving and forwarding medical certificates from staff; Assisting immediate supervisors in general HR processes for staff assigned to the Laboratory Coordination; Sending and receiving time sheets for internal and external staff at the Itajaí campus, ensuring verification and signature; Assisting with receipt and screening of resumes for hiring, together with immediate supervisors and HR; Controlling receipt and return of rented or loaned materials from suppliers (e.g., gas cylinders); Developing Standard Operating Procedures (SOPs) to standardize internal coordination processes; Collaborating with faculty and other departments in project development and related activities; Controlling, verifying, forwarding, and registering monitoring contracts in the responsible department; Ensuring compliance with safety regulations in each laboratory. **Requirements** Completed high school education; undergraduate degree completed or in progress; Knowledge of the OutBuyCenter procurement system; Knowledge of SIP; Knowledge of the Reserve Vehicles system; Basic Office suite proficiency; Organizational skills and experience with administrative routines; Proactivity, strong communication skills, and ability to work in teams; Availability to work Monday through Friday, from 8:00 AM to 12:00 PM and from 1:30 PM to 5:30 PM ***Univali values inclusion and equal opportunity, and all positions are open to persons with disabilities and INSS-rehabilitated individuals.*** Compensation: R$2\.900,00 \- R$3\.100,00 per month Benefits: * Medical assistance * Dental assistance * Education allowance * Private pension plan * Transportation voucher Work Location: On-site