Administrative Assistant (Facilities)

Description

Job Summary: Professional responsible for service order management, material control, administrative and financial support, ensuring compliance and organization. Key Highlights: 1. Service order management and material control 2. Administrative support in procurement and accounts payable via SAP 3. Document organization and expense reconciliation GS Inima Brasil \| Maceió \- AL \| On-site Job Description ❇️ Responsible for service order management, material and telephony control, administrative support in procurement and accounts payable via SAP, document and report organization, internal department support, and expense reconciliation, ensuring compliance with company policies. * ️ **Working Hours:** Monday to Thursday: 08:00–18:00 with 1-hour lunch break / Friday: departure at 17:00 / Saturday: compensatory day ️ Meal/Voucher Allowance – support for your daily meals Christmas Basket – a special gesture at year-end Health Insurance Plan – comprehensive care for you Dental Insurance Plan – always maintaining oral health ️ Life Insurance – no-cost protection for you and your family Transportation Voucher – convenience for your daily commute Medication Assistance – financial support for treatments and prescriptions ️ Wellhub – access to gyms and physical activities Pluxee Cuida – psychological, social, nutritional, legal, and financial counseling Private Pension Plan – 100% employer contribution Responsibilities and Duties Open, analyze, monitor, and close service orders for respective teams and departments Manage mobile and landline telephony systems and procedures, including smartphones and tablets Control and distribute materials, place purchase orders and requisitions in SAP Administer the Petty Cash Fund, performing reconciliations and issuing reports Assist in accounts payable management by verifying documents and posting invoices in SAP Prepare reports, spreadsheets, and presentations, maintaining organized archiving systems Support internal departments, acting as the point of contact for internal clients Organize and archive data and documents, keeping supplier and client lists updated Submit and reconcile expense reports for allocation, ensuring accuracy and compliance Support in managing contracts with customers for effluent disposal services Requirements and Qualifications Education: Completed High School (mandatory) Fields: Administration, Logistics, or related areas * ️⃣ Basic knowledge of Microsoft Office suite (Word, Excel, PowerPoint) * ️⃣ Familiarity with ERP systems (SAP) * ️⃣ Organizational skills and attention to detail Desirable Requirements * ️⃣ Currently pursuing a Bachelor’s degree in Administration, Logistics, or related fields * ️⃣ Prior experience in service order management * ️⃣ Experience in material control and corporate telephony * ️⃣ Knowledge of expense reconciliation and managerial reporting Apply Now Salary Range To be determined Employment Type CLT Benefits Meal/Voucher Allowance Christmas Basket Health Insurance Plan Dental Insurance Plan Life Insurance – no-cost Transportation Voucher Medication Assistance Wellhub Pluxee Cuida Private Pension Plan