**Administrative Assistant – HR & Payroll** **44 hours/week – Monday to Friday** A **retail-sector** company with approximately **80 employees** is seeking a professional with experience in administrative routines related to **Payroll and Human Resources**, to perform operational support activities for these departments. **PAYROLL DEPARTMENT (PD)** ----------------------------- ### **Labor Routine Tasks** * Collection and verification of onboarding documents * Support in formalizing hiring procedures * Delivery of mandatory documents and files to employees * Submission of data to Accounting (e.g., hiring, vacations, terminations, leaves, etc.) * Monitoring return from leaves and medical certificates * Basic vacation tracking (scheduling and notification) ### **Timekeeping and Work Schedule** * Collection and verification of time records * Processing of justifications * Overtime and time-banking control * Shift scheduling and adjustments (as instructed) * Data entry into spreadsheets and manual adjustments ### **Documentation** * Physical and digital organization of employee files * Document digitization * Updating employee information * Document validity control * Preparation for internal audits (ISO) ### **Accounting Interface** * Periodic submission of payroll-related information * Basic verification of calculations provided by Accounting * Validation of information prior to payroll closing ### **Compliance** * Implementation of internal procedures * Support in maintaining mandatory documentation (NRs, ISO) * Assistance in labor audit proceedings **HUMAN RESOURCES (HR)** ### **Recruitment and Selection** * Job posting * Initial candidate screening * Candidate communication * Interview scheduling * (Process conducted under guidance from external consultancy and leadership; may be outsourced when necessary) ### **Onboarding** * Document preparation * Initial orientation for new employees * Verification of administrative integration * Introduction to internal policies ### **Training** * Tracking of mandatory training programs * Verification of attendance lists and certificates * Training schedule coordination ### **KPI Management** * Support in monitoring: + Turnover + Absenteeism + Working hours + Hires + Terminations ### **Organization and Routine** * Maintenance of documentation * Support for internal data collection efforts * Responding to departmental inquiries regarding procedures **Requirements** -------------- * Prior experience in labor routine tasks * Proficiency in spreadsheets (Excel/Google Sheets) * Strong organizational skills * Interpersonal and communication skills * Preferred: Bachelor’s degree or technical course in Administration, HR, or related fields **Advantages** ---------------- * Previous experience in retail * Experience with payroll and timekeeping systems * Familiarity with accounting interface routines * Prior work in environments with large employee volumes **Location** --------- * Farol neighborhood – Maceió/AL * On-site work * MON–FRI – 44 hours/week **Benefits** -------------- * Transportation allowance * Meal allowance **Salary** ----------- R$ **1,553.00** (CLT) Minimum Education Level: Bachelor’s Degree