Administrative Assistant

Description

Job Summary: A support professional in the management area, focusing on financial administration, operational processes, HR, marketing, and sales, ensuring the clinic's smooth operation. Key Highlights: 1. Multifunctional support in company management 2. Responsibility for financial and operational control 3. Leadership, initiative, and teamwork **About Us** OdontoCompany is proud to announce another major milestone: we have reached our 1,000th dental clinic in Brazil and are the world's largest dental clinic network! Since its founding in 1990, OdontoCompany has stood out for changing behaviors and raising awareness about the importance of maintaining proper oral health, encouraging regular visits to dental offices for prevention—and, above all, for the results achieved in restoring patients' smiles. With over 30 years in the market, the brand is recognized across Brazil with more than 1\.000 units, pioneering advanced techniques in Orthodontics, Restorative Dentistry, Aesthetics, Endodontics, Implantology, and other procedures leveraging cutting-edge technology—ensuring safety and comfort at every stage of each treatment. Join us in stamping a beautiful smile. OdontoCompany — WORLD'S LARGEST! **Responsibilities and Duties** * Provide support in company management, focusing on financial administration, operational processes, HR, Marketing, Sales, and other areas. * Responsible for revenue and expense control, and for managing routine tasks essential to any organization’s operation—such as issuing documents, updating registrations, and attending to suppliers and customers. * Full interaction with the service flow alongside operations, sales, and clinic managers. * Train current and new employees to continuously improve skill development. * Monitor daily clinic closing by reviewing activity checklists and coordinating the team to complete tasks and meet goals. * Work collaboratively, motivating and providing full support. * Prepare department performance reports and improvement actions that enhance operational workflow. * Align activities with upper management directives and company guidelines. * Leadership profile, initiative, teamwork, commercial orientation, interpersonal skills, computer proficiency, sales knowledge, typing speed, strong communication, proactivity, and agility. **Day-to-Day Responsibilities** ------------- * Manage unit e\-mails together with the director. * Financial management via tools and suppliers. * Develop and monitor reports and key performance indicators (KPIs). * Monitor and support operations to ensure functionality. * Organize files and maintain updated information registries. * Assist managers and team leaders with practical daily tasks—e.g., preparing documents, providing public information, responding to e\-mails. * Monitor daily budget execution against targets. * Control accounts receivable delinquency jointly with the Clinical Director – Budget Analyst. * Monitor departmental and clinic performance indicators. * Lead internal regulation and quality standards implementation with support from OdontoCompany’s People Management team. * Refine the workflow diagram to be consistently applied across the clinic. * Ensure compliance with all applicable regulations. * Lead daily and monthly goals across all departments—presenting them clearly and strategically identifying possible failures to improve effectiveness. * Establish goal and performance indicators. * Prepare managerial reports. * Oversee the clinic’s physical infrastructure, addressing any infrastructure issues or improvement opportunities. * Greet the Administrative Director and managers. * Receive suppliers. * Cash control. * Complete documents and contracts. * Use proprietary system. * Verify material/prosthesis receipt control. * Meet established targets. **Requirements and Qualifications** * Degree in Psychology, Human Resource Management, Business Administration, or related fields. * Advanced Microsoft Office package. * Desired qualifications: * Specialization in related areas;  **Additional Information** **Benefits** * Transportation allowance; * Basic food basket (R$255.00\) per month; ### **About Us** **OdontoCompany** is proud to announce another major milestone: we have reached our 1,000th dental clinic in Brazil and are the world's largest dental clinic network! Since its founding in 1990, OdontoCompany has stood out for changing behaviors and raising awareness about the importance of maintaining proper oral health, encouraging regular visits to dental offices for prevention—and, above all, for the results achieved in restoring patients' smiles. With over 30 years in the market, the brand is recognized across Brazil with more than 1\.000 units, pioneering advanced techniques in Orthodontics, Restorative Dentistry, Aesthetics, Endodontics, Implantology, and other procedures leveraging cutting-edge technology—ensuring safety and comfort at every stage of each treatment. Join us in stamping a beautiful smile. **OdontoCompany — WORLD'S LARGEST!** ### **Our Units** #### **OdontoCompany Carijos** Rua Carijós, 1663 \- Vila Linda, Santo André \- SP, 09180\-001 (11\) 2774\-6300 #### **OdontoCompany Centro** Rua Correia Dias, 18 \- Sobreloja 1 \- Centro, Santo André \- SP, 09010\-120 (11\) 2774\-8200 #### **OdontoCompany Vila Luzita** Av. Dom Pedro I, 4111 \- Sobreloja \- Vila Guarará, Santo André \- SP, 09132\-033 (11\) 2564\-5380 #### **OdontoCompany Vila Palmares** Avenida Carlos Gomes, 253 \- Vila Palmares, Santo André \- SP, 09061\-510 (11\) 4473\-3000