Administrative Assistant (PCD)

Description

**POSITION RESERVED FOR PERSONS WITH DISABILITIES** **We are seeking a professional who will be responsible for:** Drafting documents, official letters, memoranda, material requisitions, purchase requests, as well as routing documents to the respective departments; Handling documents by registering their receipt and dispatch; sorting, verifying, and distributing documents; Archiving documents according to established procedures; Managing spreadsheets by collecting data; Managing protocol procedures; Providing information; identifying the nature of user requests; receiving suppliers. Managing office supplies; assessing supply needs; requisitioning supplies; requesting purchases; verifying requested supplies; Managing mailbag dispatch and receipt; Managing execution of general services (cleaning and cafeteria); Issuing Purchase Requisitions; Typing documents. Using computer resources; Performing other tasks of similar nature and complexity associated with the organizational environment. Verifying document receipt and dispatch; Printing forms, procedures, notebooks, logbooks, etc.; Sorting, verifying, and distributing documents; Submitting drafted documents for supervisor review; Assisting in preparing reports, spreadsheets, production plans, and schedules; Guiding employees on required processes and forms for each administrative process; Sending documentation to other departments; Organizing, managing, and archiving general and technical documentation; Separating and archiving documents into appropriate folders; Drafting official letters and memoranda; Performing other tasks of similar nature and complexity associated with the organizational environment, such as transporting materials, products, and samples between units; Assisting in basic financial task management, including: Invoice and monthly payment tracking, performing collections and monitoring issuance and verification of entries; Supporting annual budget planning and monthly revenue control (forecasted and actual); Entering data into SAP tools; Verifying and processing documents such as invoices, receipts, and bills; Participating in administrative training. Door access control via HikCentral; PPE distribution in Siast system **What are the essential requirements for this position?** * Technical: Currently enrolled in the 2nd semester of a Technical program in Administration, Secretarial Studies, International Trade, Accounting, Economics, Quality Management, Processes, Management, Journalism, Psychology, Marketing, Human Resource Management, Logistics, Pharmacy, Veterinary Medicine, Information Technology (IT), Education, Graphic Design; or currently enrolled in the 2nd semester of a Technical program in Administration or Secretarial Studies; or pursuing a Bachelor’s or Technologist degree (any field) in the 2nd semester. For the OPH department, Chemistry students are also considered. **Additional Information:** * Application period: 05/14/2026 to 05/27/2026 * Number of positions: 1 * Work location: São Paulo \- Brazil * Working hours/schedule: Monday to Friday \- 7:00 AM to 4:00 PM * Work model: In-person **Our selection process stages:** The selection process will consist of the following stages: * Resume analysis and candidate screening; * Interview with recruiters; * Individual interview with the hiring manager; * Individual interview with the hiring manager’s supervisor. **All stages are eliminatory, and we may select one or more stages to include in the selection process.** **Selection process validity:** 6 months Minimum education level: Bachelor’s degree * Medication subsidy; * Career development opportunities; * Health and dental insurance; * Supplementary pension plan; * TotalPass; * Access to the Butantan Institute museums; * Assistance for children with disabilities; * School supply allowance; * iFood Benefits Card; * On-site cafeteria; * Childcare assistance; * Chartered bus service \- Butantan Institute/Metro \- Metro/Butantan Institute; * Birthday Day Off.