Administrative and Operational Management Assistant

Description

Job Summary: We are seeking a proactive and organized professional to handle administrative, operational, and commercial management in civil construction and coworking. Key Highlights: 1. Diverse involvement in civil construction and coworking 2. Administrative, operational, and commercial management 3. Focus on organization, proactivity, and problem-solving We seek an organized, proactive professional with an analytical mindset, strong communication skills, and problem-solving ability to directly manage the administrative, operational, and commercial functions of a company operating in civil construction and coworking sectors. Preferred Education: * Bachelor's degree in Civil Engineering or currently enrolled * or Accounting * or related fields (Business Administration, Management Processes, Finance) Main Responsibilities: Construction Division: * Preparation and updating of cost, procurement, and project monitoring spreadsheets * Preparation and submission of commercial quotations * Requesting and comparing supplier quotations * Preparation of managerial reports * Document, contract, and file control * Customer service and relationship management * Follow-up on proposals and negotiations * Support in financial and administrative control * Monitoring of operational tasks Coworking Division: * Opening and closing of gate/unit * In-person, WhatsApp, and telephone customer service * Management of tenant contracts * Tracking of contracted and utilized meeting room hours * Billing and payment follow-up * Maintenance and customer request management * Scheduling and reservation coordination Requirements: * Intermediate/advanced proficiency in Microsoft Excel * Proficiency with WhatsApp, email, and software systems * Driver's license category B (preferred) * Experience in administrative/commercial routines Advantages: * Experience in civil construction * Experience in commercial/real estate leasing * Basic understanding of reading technical drawings * Knowledge of cash flow, contracts, and performance indicators Compensation: R$1.518,00 – R$1.900,00 per month Benefits: * Food basket * Transportation allowance Selection Question(s): * Are you able to leave the office to purchase materials and related items for the company? * Do you enjoy appearing on social media? Education Level: * Currently pursuing or having interrupted undergraduate studies (Mandatory) Experience: * Office-related tasks? (Preferred) License/Certification: * Advanced Excel proficiency? (Preferred) Willingness to Travel: * 100% (Mandatory) Work Location: On-site