ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking an Administrative Assistant passionate about daily operations and administrative/accounting tasks, assisting in financial management, accounting, and expense control to keep the company organized and efficient. Key Highlights: 1. Organized professional focused on documents and reports 2. Essential for maintaining efficient administrative operations 3. Supports internal and external audits We are looking for an **ADMINISTRATIVE ASSISTANT** passionate about daily operations and administrative/accounting tasks at O BARATÃO packaging distributor. If you are an organized professional focused on assisting with document and report preparation, supporting financial tasks for company operations, and committed to ensuring organizational success, O BARATÃO DAS EMBALAGENS IS THE PLACE FOR YOU! Join our team—don’t miss this opportunity! **JOB DESCRIPTION:** The Administrative Assistant plays a vital role at the packaging distributor, supporting activities related to financial management, accounting, and expense control. This professional is essential for keeping the company’s administrative operations organized and efficient. **MAIN RESPONSIBILITIES:** * **Transaction Entry**: Record and post financial transactions, including accounts payable, accounts receivable, invoices, and general expenses. * **Bank Reconciliation**: Perform bank reconciliations to ensure bank balances match accounting records. * **Accounts Payable Management**: Monitor accounts payable, verify payment deadlines, and ensure all invoices are paid on time. * **Expense Control**: Track the company’s general expenses, prepare expense reports, and analyze spending. * **Accounts Receivable Management**: Verify financial movements such as cash box controls for company accounts, loading orders, and bank reconciliations. * **Document Filing**: Maintain organized records and file financial documents in accordance with regulations and internal policies. * **Supplier Relations**: Interact with suppliers and resolve issues related to payments and outstanding accounts. * **Financial Reporting**: Assist in preparing monthly and annual financial reports for senior management. * **Audit Support**: Collaborate with internal and external audits by providing required documentation and information. **REQUIREMENTS:** * Completed High School or currently pursuing a degree (Accounting, Finance, Business Administration, or related field). * Knowledge of accounting principles and financial regulations. * Proficiency in spreadsheet software and accounting systems. * Analytical mindset and attention to detail. * Ability to work collaboratively and meet deadlines. * Discretion and ability to handle confidential information. * Prior experience in finance or accounting roles is preferred. **ADDITIONAL INFORMATION:** * Awards for achieving compliance audit targets * Meals provided at the workplace * Day Off * Transportation allowance or commuter pass * Dental plan * Life insurance * Corporate university * Company headquarters with excellent location (between the end of Parnamirim and the beginning of São José). * CLT employment contract * Full-time position * 59162000, São José de Mipibu, Rio Grande do Norte, Brazil * Distribution Center