Junior Administrative Assistant

Description

Job Summary: Proxxima is seeking a dynamic professional with strong teamwork skills to join its team, working in the administrative area and ensuring the proper functioning of the quality management system. Key Highlights: 1. Administrative and HR support in a dynamic environment. 2. Opportunity to work in a team focused on continuous improvement. 3. Company certified under ISO 9001:2015 and GPTW. Proxxima is looking for new talents to join its team. If you are passionate about technology, enjoy teamwork, value people, are dynamic, and prioritize continuous improvement, join our team. **Responsibilities and Duties** . Ensure the proper functioning of the quality management system; * Support internal company requests; * Draft and distribute documents and communications; * Address and direct inquiries regarding administrative and HR routines; * Guide the cleaning team; * Perform general administrative tasks to support the administrative area; * Monitor administrative processes; * Record managerial information and processes; * Receive and send documents; * Provide support to the administrative area and HR department; * Daily receive and verify documents from various company departments, such as invoices, requisitions, purchase orders, etc., and check correct data entry (supplier identification, amounts, dates, authorizations, etc.) into the system for subsequent forwarding to the payment, accounting, and control departments; * Conduct office inspections; * Contact service providers and suppliers for quotations; * Monitor service execution; * Collect internal correspondence and general documents, issue and/or archive respective protocols for dispatch tracking; * Perform various administrative tasks to support the area, such as organizing files, making copies, requesting warehouse supplies, answering phone calls, and transferring calls to extensions, etc; * Handle accommodation-related activities, including quotations and reservations for employees; * Perform other duties related to the position, as determined by the supervisor; . Know and comply with the quality policy guidelines; . Know and comply with normative procedures applicable to your role and department; . Maintain individual or shared workplace organization. **Requirements and Qualifications** **Mandatory prerequisites:** * Completed High School education * Proficiency in computer applications **Desirable prerequisites:** * Strong oral and written communication skills; * Teamwork ability; * Communicative profile; * Dynamic profile; * Courses related to the field. **Additional Information** **Area of Activity:** Administrative **Work Schedule:** 44 hours per week, from **Monday to Friday** **Employment Type:** CLT – **On-site** **Benefits that make a difference for you!** Transportation Allowance Meal Allowance Health Plan (60% covered) SulAmérica Dental Plan Optum – Health and Well-being Life Insurance Partnerships with educational institutions Access to SESI (all regional units) Access to SESC (Garanhuns – PE) \#SOMOSPROXXIMA Since 2021, our mission has been to **bring people closer to their desires**, delivering innovative solutions that improve lives and generate value for society as a whole. We operate with quality, agility, and, above all, a focus on people—who are our greatest purpose. We seek **dynamic, authentic individuals ready to make a difference**. More than filling positions, we aim to **build genuine connections with those who believe in collaboration, innovation, and mutual respect**. Throughout our journey, we have earned the following certifications: * ISO 9001:2015 * GPTW Certification – Jan 2025 – Jan 2026 * GPTW Diversity Award 2025 – Young Talents Category To make this vision a reality, we rely on what matters most: our team. **Grow with us!** \#VemPraProxxima