Job Summary: Professional to assist in managing foreign trade and logistics processes, ensuring efficient import flow and system updates. Key Highlights: 1. Full logistical/operational trading process monitoring 2. Support for import management and documentation 3. Opportunity to suggest improvements to departmental processes We are energy, innovation, technology, transparency, trust, opportunity generation, diversity, respect for people and the environment. And together, every day, we will become much more. **\#IAmBecauseWeAre** **Minimum Requirements:** Ongoing undergraduate degree in foreign trade or logistics; Desirable: Experience in foreign trade; Intermediate English will be considered a plus. **Main Responsibilities:** 1 \- Record invoices related to payments, debits, services provided by port terminals, warehousing, transportation, container detention, demurrage, import duties, and bills of lading (BL) fees via email directly with Finance; payment of these fees and services is required to ensure full cargo delivery to the distribution center (DC); 2 \- Operate and update the system (Winthor) according to received information and documents. Create international purchase orders and keep the system updated while assisting in product pre-sales; 3 \- Assist in verifying payments sent to Accounts Payable; 4 \- Update daily process statuses in WinThor with port arrival dates and DC entry dates to maintain system accuracy and support product pre-sales; 5 \- Provide arrival information and date changes during cross-departmental meetings. Send email updates to the Customer Success Manager and e-commerce teams regarding revised port arrival dates when necessary; 6 \- Attach files and create folders for newly initiated processes and/or documentation folders related to customs clearance, using the Supply Chain folder; 7 \- Enter newly created processes into the spreadsheet, populating all necessary tracking information such as product name, NCM code, freight, BL number, container quantity, departure date, arrival date, etc.; 8 \- Update the system (Winthor) to support raw material inventory control, aiding corporate sales planning; 9 \- Issue import and transportation invoices to clear processes at ports and ensure merchandise delivery to the DC; 10 \- Monitor the entire trading logistical/operational process, from order placement through merchandise receipt at the DC; 11 \- Assist in issuing and verifying all import documentation; 12 \- Support filling out and maintaining logistical process spreadsheets and follow-up activities; 13 \- Contact representatives, suppliers, and customs brokers, if necessary; 14 \- Support the Commercial and Finance departments; 15 \- Assist in gathering quotations and commercial proposals; 16 \- Suggest improvements to departmental processes; 17 \- Prepare activity performance reports; 18 \- Attend internal meetings whenever necessary; 19 \- Report problems or bottlenecks encountered in the department to the Supply Management team; 20 \- Participate, whenever necessary and aligned with the Supply Management team, in meetings presenting departmental results to Executive Management.
João Silva
Indeed · HR
João Silva
Indeed · HR
