Office Assistant

Description

Job Summary: An executive support professional responsible for scheduling coordination, event and travel support, and office communication and administrative management for the executive leadership. Key Highlights: 1. Organization and management of the Regional Director's schedule 2. Support in organizing meetings, corporate events, and business travel 3. Strategic communication between the executive leadership and internal teams **Description and Responsibilities:** **Schedule:** Monday to Friday, from 8:00 AM to 6:00 PM **Level:** Professional **Employment Type:** Tenured \- CLT labor code * Organize and manage the Regional Director's calendar, prioritizing appointments, meetings, and critical deadlines. * Support the organization of meetings, corporate events, and business travel, including purchasing tickets, booking accommodations, and managing expense reports. * Prepare executive reports, presentations, and supporting documents for decision-making. * Serve as the communication liaison between executive leadership and internal teams, ensuring clarity and efficiency in information flow. * Receive clients, partners, and suppliers, ensuring courteous, professional, and NTSEC-culture-aligned service. * Maintain office organization, integrity, and upkeep by coordinating general services, supplies, and support vendors. * Manage confidential documents, deadlines, and communications. * Contribute to optimizing administrative processes and improving executive leadership productivity. **Requirements:** * Completed or currently pursuing a bachelor's degree in Business Administration, Executive Secretariat, Business Management, or related fields. * Prior experience in executive support or administrative roles. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook). * Excellent oral and written communication skills. * Discretion, organizational ability, and proactivity. **Preferred Qualifications:** * Experience providing executive support or working in a dynamic corporate environment. * Basic financial control knowledge or project management experience. **Benefits:** Birthday Day Off, Health Insurance, Dental Insurance, Total Pass, Meal Allowance, Transportation Allowance