Administrative Assistant

Description

Job Summary: Administrative and Financial Assistant to support administrative and financial routines, organize internal processes, control documents, assist with billing, and monitor operational activities. Key Highlights: 1. Support administrative and financial routines 2. Contribute to the organization of internal processes 3. Organized, proactive, and detail-oriented profile **Job: Administrative and Financial Assistant** **About the position** We are seeking an **Administrative and Financial Assistant** to support the company’s administrative and financial routines, contributing to the organization of internal processes, document control, billing support, and monitoring of departmental operational activities. We seek an organized, proactive, and detail-oriented candidate who is comfortable handling administrative and financial tasks and wishes to contribute to operational efficiency. **Main responsibilities** * Manage accounts payable and accounts receivable * Assist in monitoring cash flow * Issue electronic invoices and organize fiscal documentation * Support bank reconciliation and control of financial transactions * Keep customer and supplier records updated in the system * Organize documents and file financial and fiscal receipts * Prepare administrative and financial reports for management * Support inventory activities by recording entries and exits in the system * Ensure proper approval workflows prior to payments and issuances * Provide support for basic HR tasks, such as document collection and attendance tracking * Prepare simple Excel presentations for follow-up meetings * Participate in process reviews and support operational improvements * Serve as the initial point of contact for inquiries from employees, clients, and suppliers **Requirements** * Technical education or currently pursuing/completed degree in **Administration, Accounting, or Financial Management** * Prior experience in administrative, financial, or related roles * Knowledge of accounts payable and accounts receivable * Basic understanding of bank reconciliation * Experience issuing invoices * Basic accounting knowledge * Proficiency with ERP systems and computer tools **Desired competencies** * Organization * Proactivity * Attention to detail * Teamwork * Empathy * Ethics and honesty * Commitment to results **Advantages** * Experience preparing managerial reports * Familiarity with dashboard and KPI routines * Knowledge of integrated financial and administrative controls. Compensation: R$1\.518,00 \- R$2\.000,00 per month Benefits: * Medical assistance * Transportation allowance Work location: On-site