Administrative Assistant / Front Desk Agent

Description

Job Summary: Professional to provide administrative support, document management, public service, and logistical assistance, including procurement and inventory routines. Key Highlights: 1. Opportunity to work in document management and administrative processes 2. Responsibilities include public service and logistical support 3. Involvement in procurement, inventory, and management system routines **MAIN ACTIVITIES:** * Receive, verify, classify, distribute, control, archive, digitize, and copy documents as instructed; * Register document entries and exits in the management system or appropriate protocol; * Draft official letters, correspondence, invitations, minutes, memoranda, circulars, and general texts; * Prepare spreadsheets; * Issue declarations and identification cards; * Operate the management system and update the database; * Provide service to staff, suppliers, visitors, directors, and employees, identifying the nature of requests and forwarding them to other departments when necessary; * Deliver documents internally and externally; * Register, retrieve, authenticate, and certify signatures on documents at notary offices and public agencies; * Conduct procurement activities; * Provide logistical support, requisitioning, controlling, distributing, and identifying material needs; * Receive products, verifying and recording their entry into the management system; * Store and organize products in the warehouse, ensuring proper conditions for correct usage and preservation; * Supply materials and products requested by directors and employees upon submission of an official request, recording the withdrawal in the management system; * Monitor inventory levels and report to management regarding restocking, purchasing, or replacement needs for products and materials; * Perform proper registration of products and materials in the management system; * Create and maintain an updated supplier registry, including portfolios, contact information, and pricing; * Contact, negotiate with, and place orders for products and materials with suppliers; * Assist in purchasing products and materials; * Monitor the execution of general services; * Participate in internal and external union activities; * Perform other duties inherent to the position. **COMPENSATION AND BENEFITS:** * Compensation: R$ 2\.206,02 * Meal Allowance: R$ 27,78 * Transportation Voucher (CLT) * Health Plan (Unimed 70% \- no co-payment) \- After probation period * Dental Plan (Amil 70%) \- After probation period * Birthday Day Off **WORK SCHEDULE:** * Monday to Friday: 7:30 AM to 11:30 AM and 12:30 PM to 4:30 PM **REQUIREMENTS:** * Currently enrolled in a Bachelor's degree program in Administration or related field, from the 6th semester onward * Advanced proficiency in Microsoft Office suite * Ability to operate management systems * Experience in public service Compensation: R$2\.419,41 per month Benefits: * Corporate agreements and commercial discounts * Meal Allowance * Transportation Voucher Work Location: On-site