Administrative Receptionist

Description

Job Summary: Central point of administrative support and reception, ensuring agile and efficient service to employees, clients, and partners, while maintaining office organization and administrative routines. Key Highlights: 1. Administrative support and reception for employees, clients, and partners. 2. Organization of corporate travel and procurement control. 3. General office maintenance and management of administrative routines. **Job Mission** To serve as the central point of administrative support and reception for the company, ensuring agile, courteous, and efficient service to employees, clients, and partners. To guarantee office organization, proper execution of administrative routines, and timely fulfillment of deadlines related to travel, procurement, maintenance, and payments. **Responsibilities** * Enter Purchase Orders (POs) and monitor approvals in accordance with internal policies. * Manage fixed accounts and supplier relationships. * Organize corporate travel, including hotel reservations and purchase of air and bus tickets. * Procure office supplies, consumables, and materials. * Handle, organize, and track activities using spreadsheets. * Provide in-person, telephone, and email support to clients, employees, and executive management. * Monitor visitor entry and exit. * Arrange vehicle rentals when necessary. * Send invoices and bank slips related to reservations and administrative services managed by reception. * Support general office maintenance (air-conditioning cleaning, filter replacement, door and lock maintenance, minor structural requests). **Requirements** * Completed high school education. * Proficiency in Microsoft Office Suite, with emphasis on Outlook, Word, and Excel. * In-person and telephone customer service techniques. * Basic knowledge of logistics and corporate travel organization. * Fundamental understanding of accounts payable and administrative routines. * Basic knowledge of inventory control and supplier relationship management. * Calendar management and administrative routine organization. * **Preferred: Technical or undergraduate degree in Administration, Secretarial Studies, Management Processes, or related fields.** * **Advantageous: RM TOTVS system experience; training courses in customer service, administrative routines, or executive reception.**