Administrative Assistant

Description

Job Summary: An organized and responsible professional who will serve as the liaison between construction sites and corporate departments, ensuring smooth operations and compliance with regulations. Key Highlights: 1. Dynamic involvement at construction sites and corporate departments. 2. Responsibility for daily information management and documentation. 3. Support in HR, finance, and logistics, with a focus on organization. **Sinape Sinalização Viária Ltda** is seeking an **Administrative Assistant for Construction Projects** to join our team. We are looking for an organized, responsible professional with strong administrative control capabilities, who will act as the liaison between construction sites and the company’s corporate departments, ensuring smooth operations and compliance with internal and legal regulations. This professional will be responsible for recording and managing daily site information—including production output, assigned teams, hours worked, travel, overtime, and occasional absences—using the company’s internal systems and ensuring information validation with the Site Supervisor. Organizing and managing technical and administrative documentation will also be part of the routine, maintaining up-to-date physical and digital folders containing contracts, ARTs (Technical Responsibility Annotations), projects, licenses, authorizations, and operational checklists, as well as supporting report preparation and monitoring of site activities. In logistics and procurement, the Administrative Assistant will manage material receipt, verify invoices, record daily consumption, monitor inventory levels, conduct periodic stock counts, and initiate purchase requests—tracking approvals and delivery deadlines with the respective departments. The professional will also support HR routines, participating in recruitment and selection processes, onboarding of new employees, uniform and PPE distribution control, occupational safety document management, work order issuance, training assistance, and exit interviews—all while maintaining aligned communication with corporate HR. In finance, responsibilities include supporting verification of services, materials, and site consumption; validating progress measurements; submitting payment documents; processing reimbursement and advance requests; and tracking related procedures according to company internal protocols. Additionally, the professional is expected to maintain constant communication with Site Supervisors, Engineers, and Head Office, proactively identifying needs, resolving pending issues, and organizing the administrative area of the site—ensuring order, control, and information accessibility. If you are organized, detail-oriented, proactive, and seeking a new professional challenge within a dynamic construction environment, this opportunity may be ideal for you. Join Sinape and contribute to the efficiency and growth of our operations. Minimum Education: Bachelor’s Degree Willingness to travel * Fuel allowance * Transportation allowance * Alelo Meal/Voucher Allowance: R$38.40/day * Life insurance * Wellhub/Gympass * Semi-annual Profit Sharing