Administrative Assistant

Description

Job Summary: An organized and responsible professional to act as the liaison between construction sites and corporate departments, ensuring smooth operations. Key Highlights: 1. Central role in administrative and logistics management of construction sites. 2. Support for HR routines and financial processes. 3. Constant communication with teams and headquarters to resolve pending matters. **Sinape Sinalização Viária Ltda** is seeking an **Administrative Assistant for Construction Sites** to join our team. We are looking for an organized, responsible professional with strong administrative control capabilities, who will serve as the liaison between construction sites and the company’s corporate departments, ensuring smooth operations and compliance with internal and legal regulations. This professional will be responsible for recording and managing daily site information—including production, assigned teams, working hours, travel, overtime, and occasional absences—using the company’s internal systems and ensuring information validation with the Site Supervisor. Organizing and managing technical and administrative documentation will also be part of the routine, including maintaining up-to-date physical and digital folders containing contracts, ARTs (Technical Responsibility Statements), projects, licenses, authorizations, and operational checklists, as well as supporting report preparation and monitoring of site activities. In logistics and procurement, the Administrative Assistant will manage material receipt, verify invoices, record daily consumption, control inventory, conduct periodic stocktaking, and issue purchase requests—tracking approvals and delivery deadlines with relevant departments. The professional will also support HR routines, participating in recruitment and selection processes, onboarding of new employees, uniform and PPE distribution control, occupational health and safety documentation management, issuance of service orders, training support, and exit interviews—always maintaining aligned communication with corporate HR. In the financial area, responsibilities include supporting verification of services, materials, and site consumption; validating measurements; submitting documents for payment; processing reimbursement and advance requests; and tracking related processes according to the company’s internal procedures. Additionally, the professional is expected to maintain constant communication with Site Supervisors, Engineers, and Headquarters, proactively identifying needs, resolving pending matters, and organizing the administrative site area—ensuring order, control, and information accessibility. If you are organized, detail-oriented, proactive, and seeking a new professional challenge within a dynamic construction environment, this opportunity may be ideal for you. Join Sinape and contribute to the efficiency and growth of our operations. Minimum Education: Bachelor’s Degree Willingness to travel * Wellhub/Gympass * Transportation allowance * Life insurance * Meal/food allowance via Alelo: R$38.40/day * Semi-annual profit-sharing bonus (PLR) * Fuel allowance