Operational Administrative Assistant

Description

Job Summary: Provide administrative and operational support to the Finance, HR/Personnel Department, and Transportation Operations areas, ensuring organization and integration for efficiency. Key Highlights: 1. Administrative and operational support in essential areas 2. Focus on organization, information control, and deadline compliance 3. Contributes to the operational and administrative efficiency of the unit **Job Objective:** Provide administrative and operational support to the Finance, Human Resources/Personnel Department, and Transportation Operations areas, ensuring process organization, information control, deadline compliance, and interdepartmental integration, thereby contributing to the unit's operational and administrative efficiency. **Mandatory Requirements** * **Completed or ongoing undergraduate degree in Administration, Logistics, or related fields;** * Prior experience in administrative routines with interface in **Finance and/or HR/Personnel Department**; * **Basic knowledge of financial and Personnel Department processes;** * **Knowledge of administrative routines related to transportation operations;** * **Excel proficiency at basic to intermediate level;** * Familiarity with administrative and operational systems; * Organization, attention to detail, and accountability; * Proactive, solution-oriented profile with ability to work under deadlines; * Strong communication skills and interpersonal relationship aptitude. **Main Responsibilities** **Finance** * Support financial routines, such as document verification and organization, payment controls, data entry, and assistance to the responsible area; * Assist in controlling invoices, reimbursements, advances, and financial files; * Update spreadsheets and financial controls in Excel. **Human Resources / Personnel Department** * Support administrative HR and Personnel Department routines (hiring, termination, timekeeping, benefits, documents, and files); * Perform verification and organization of labor documentation; * Support administrative requests related to employees and managers. **Transportation Operations** * Support administrative processes related to transportation operations; * Conduct controls, records, and monitoring of operational information; * Support information flow among operations, administration, and management; * Organize operational documents and maintain updated records in the system. **General Activities** * Ensure compliance with internal deadlines and procedures; * Proactively and effectively manage task assignments; * Maintain positive interpersonal relationships with internal departments; * Support management with administrative information and controls. Minimum Education Level: Bachelor's Degree Desired Education: * Logistics, Bachelor's Degree * Business Administration, Bachelor's Degree * Life insurance * Transportation allowance * Health insurance * Meal allowance * Food allowance * Total Pass * Pharmacy partnerships