Finance Operations Assistant

Description

Job Summary: Join a team that performs work that matters—supporting financial processes, people management, and optimization of inbound operations. Key Highlights: 1. Work with purpose and impact 2. Individual and collective development 3. Collaboration in people and process management **Join us as a Finance Operations Assistant** **PURPOSE OF THE ROLE** You will be part of a team that believes in doing work that matters—for people and for the planet. Because here, we don’t just hire for roles—we invite you to be part of something bigger. **KEY RESPONSIBILITIES** * Support and monitor activities related to the Inbound process: * Support coordination in people management within the area, contributing to individual and collective development; * Manage work schedules and shifts, making adjustments as required by the department; * Approve timekeeping records of third-party employees; * Monitor billing for services provided to Inbound and creation of purchase orders in Coupa. * Monitor and analyze individual and departmental targets on a monthly basis; * Monitor the KPI for CAP and UL Other Inbound documentation; * Report KPI for freight FOB invoice documentation; * Report KPI for import invoice documentation; * Report Invoice Cancellation; * Control rejected invoices; * Control untimely cancellations; * Monitor and handle IHD Tickets. * Monitor Repair Control; * Validate and receive materials for PI, NPI, Fixed Assets, and imports; * Address possible irregularities within the IST Portal process; * Analyze and resolve GRIR cases assigned to the Inbound teams; * Coordinate with factory responsible parties on pending GRIR items; * Weekly dissemination of pending GRIR items via PowerBI; * Document fiscal entries for CFOPs under exception; * Manage and release fiscal documents related to other inbound flows; * Control and archive fiscal documents in IrounMountain; * Receive and send notifications and summonses to the Tax team; * Respond to audits and inspections; * Perform third-party receipts: Migo, Technical List Consumption, and Miro; * Execute third-party-related coverage activities: * Invoice issuance; * Implement FIFO control jointly with the Inbound team; * Support interface areas: Procurement, Ultralogistik, Planning, Maintenance, Manufacturing, Warehouse, Costing, Comex, Third Parties, Tax, P2P, Capgemini, and others; * Participate in and support project coordination impacting the receipt flow; * Ensure your area operates safely, in accordance with Company standards and local legislation; * Understand and apply factory quality, health, safety, and environmental policies, ensuring requirements are maintained within your area; * Analyze and resolve issues identified in inventory processes; * Collaborate with coordination to manage the budget for each location; * Execute tasks per procedures and instructions of your work area, adhering to organizational policies, objectives, goals, and performance standards; * Use recommended PPE for each area where you work, and collaborate in its specification and testing; * Participate in emergency plan simulations; * Perform duties in accordance with safety, health, environmental, and quality standards defined in Company policies. **REQUIRED EXPERIENCE AND QUALIFICATIONS** * Completed high school education; * Strong communication skills, organization, and proactivity. * Ability to work in a team and handle multiple tasks; proficiency in Microsoft Office and SAP. **PREFERRED EXPERIENCE AND QUALIFICATIONS** * Currently pursuing a bachelor’s degree / Technical degree in Administration **At Unilever, inclusion is at the heart of everything we do.** We welcome applications from all backgrounds and are committed to creating an environment where everyone can thrive/succeed. All candidates will receive fair and respectful consideration, and we actively support the growth and development of every employee. Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey. #LI-DNP