ADMINISTRATIVE ASSISTANT - PE

Description

Job Summary: Join the transformation of the tobacco industry in Operations and Logistics, contributing with efficiency and precision in a dynamic environment that values diversity and offers development opportunities. Key Highlights: 1. Lead the transformation in the tobacco industry with science and technology. 2. Shape your future, present solutions, and experience infinite possibilities. 3. Be part of an inclusive and diverse culture. **JOIN OUR TRANSFORMATION JOURNEY** ================================================ At Philip Morris, we chose to do something disruptive. We are leading the transformation in the tobacco industry through science and technology to deliver a smoke-free future. Here, you will benefit from the freedom to SHAPE YOUR FUTURE with us, present AMAZING SOLUTIONS, and have space to experience INFINITE POSSIBILITIES. In PMI’s Operations and Logistics Department, you will be part of an essential structure ensuring efficiency, accuracy, and quality in the administrative processes of the Distribution Center. This is a dynamic environment requiring strong organizational skills, communication, and analytical capability. If you enjoy challenges, are eager to learn, and wish to work in an area offering real development opportunities, this role is for you. Philip Morris Brasil is committed to inclusion and encourages anyone interested in this opportunity to apply. We uphold a workplace that values diversity and adheres to the principle of equal employment opportunities for all, regardless of gender identity, sexual orientation, race, ethnicity, disability, religion, culture, or social class. **Your “Day-to-Day”** ===================== * Extraction and submission of the **Inextend** report * Completion of the **DDS** spreadsheet * Verification of delivery slips for the previous day (**Intelipost**) * Printing and verification of delivery slips per shift * Identification and confirmation of open delivery slips * Completion and submission of the **Farol de Efetividades (BR78\)** * Analysis of **ARPs** with discrepancies * Analysis of open shifts * Verification for payments and provisions (all carriers) * Execution of **BOS** * Collection of **lasioderma** and temperature * Daily count (ensuring **FEFO** compliance) * Handling of **Open** documents * Control of **VL10G** and **VL06O** * Routine tasks for **Area 06** * Support for **CD PE and CE** * Billing, when required **What You Need to Qualify for This Selection Process?** ====================================================================== * Intermediate Excel proficiency (pivot tables, formulas, and database analysis) * Experience handling matters with commercial teams and/or internal customers * Strong communication and negotiation skills * SAP knowledge * English language proficiency is a plus * Analytical ability and attention to detail * Conflict management and influence * Decision-making and risk assessment * Leadership mindset and eagerness to learn * Residency in: + Cabo de Santo Agostinho + Ponte dos Carvalhos + Pontezinha + Prazeres + Candeias (Areas near the DC — remote location with **no public transportation**) * Availability to work **on-site**, from **7:00 AM to 4:33 PM** * Possession of a **personal vehicle** (car or motorcycle) is a plus **What Will Make You Stand Out?** ================================ * Prior experience in administrative routines at distribution centers or operational support areas * Advanced Excel proficiency beyond requirements * Autonomy and agility to manage multiple simultaneous demands * Rigorous organization in high-volume document environments * Proactivity and initiative toward process improvement * Clear communication and ability to collaborate across different departments **Required Skills and Behaviors** ============================================ * Analytical ability * Attention to detail * Strong verbal and written communication * Negotiation * Influence and conflict management * Decision-making * Organization and accountability * Initiative, eagerness to learn, and leadership mindset * Adaptability to environments with continuously improving processes **What We Offer** ==================== The success of our company depends on our talented employees who come to work every day with purpose and a desire to progress. Join PMI and you can also: * Achieve the freedom to define your own and our shared future. We will encourage you to take risks, experiment, and explore. * Be part of an inclusive and diverse culture where each individual’s contribution is respected; collaborate with some of the best people worldwide and feel you are part of something bigger. * Realize your ambitions and develop your competencies: our size and scale provide countless growth opportunities. * Take pride in fulfilling our promise to society: delivering a smoke-free future.