Documentation Analyst

Description

Job Summary: Responsible for managing, supporting, and executing activities within the Technical File Unit or Documentation Management Unit, planning and coordinating processes and documentation quality. Key Highlights: 1. Technical file management and documentation management support 2. Coordination of internal activities of the Technical File Unit 3. Planning and implementation of documentation quality control Responsible for managing, supporting, and executing activities within the Technical File Unit or Documentation Management Unit. Key Responsibilities: * Provide advisory services, monitoring, and presentation of statistical data regarding project document issuance progress; * Coordinate internal activities of the Technical File Unit or documentation management; * Plan and monitor activities and requests received from the client; * Present statistical data on processed volume, service delivery, and other related processes and deliverables; * Identify and map document workflows, including origins and destinations, in coordination with field supervision and project coordinators; * Plan and implement the document management schedule according to the documentation plan and the quantity of documents to be provided by the client; * Plan and implement quality control of received documentation, in compliance with the client's quality guidelines and plans; * Review documents for formatting and coding to verify the quality of documents issued for the project; * Develop, revise, and supplement the Project Implementation Document Management Plan or the Business Area Technical Documentation Unit Document Management Plan; * Participate in contract kick-off meetings with the engineering designer – Kick-off Meeting (KOM); * Respond to managerial requests for information regarding project documentation; * Deliver presentations containing statistical data and information on the progress of technical document issuance activities; * Draft procedures to guide the Contractor; * Guide Contractors to meet client requirements; * Understand and apply, in practice, the processes covered under technical and administrative documentation services, observing contractual clauses; * Attend meetings with the contracted engineering design firm and the client; * Prepare monthly reports summarizing completed activities; for legacy documentation projects, include progress and milestones; * Organize physical archives across various client units; * Guide Contractors to meet client requirements; * Understand and apply, in practice, the processes covered under technical and administrative documentation services, observing contractual clauses; * Generate reports of documents registered in the Electronic Document Management System (EDMS) where the team is assigned, for client management oversight; * Generate reports tracking comment workflows for documents, for client management review; * Attend meetings with the contracted engineering design firm and the client; * Conduct documentary diagnostics and propose archival organization solutions; * Organize documentation electronically, creating taxonomy for files in the storage location specified by the client, in accordance with the client's corporate rules and standards; * Manage and archive meeting minutes, letters, and e-mails exchanged with Contractors, ensuring numbering control, issuance/receipt control, and proper archiving. Requirements: Minimum Education: * Bachelor's degree in Library Science or Archival Science. Minimum Experience: * Minimum of 6 years' experience in engineering documentation management and/or documentation management projects. Minimum Knowledge: * Proficiency in the full Microsoft Office software suite; * Proficiency in Adobe Systems Acrobat Pro; * Knowledge of Electronic Document Management (EDM); * Experience in Engineering Technical Documentation; * Familiarity with ABNT NBR ISO 30.300; * Familiarity with ABNT NBR ISO 30.301; * Familiarity with ABNT NBR ISO 30.302; * Familiarity with ISO 15.489-1; * Knowledge of document organization and management techniques; * Knowledge of project management techniques; * Knowledge of presentation techniques. Minimum Education: Higher Education Desired Qualifications: * Library Science, Higher Education * Archival Science, Higher Education * Health Insurance * Dental Insurance * Meal Voucher or Food Allowance * Transportation Allowance * Life Insurance * Gympass * A world of opportunities!!!