Fleet Assistant

Description

Job Summary: Mid-level professional to manage fleets, including documentation, maintenance, fuel, and audits, with a focus on process optimization and compliance. Key Highlights: 1. Comprehensive fleet and vehicle documentation management. 2. Road safety monitoring and driver training. 3. Process optimization using MS Office and Google tools. Description: * Completed high school; * Basic computer skills; * Proficiency in MS Office suite tools; * Google tools (Sheets, Docs). Additional qualifications considered advantageous: * Skill in using formulas to automate spreadsheet population; * Data analysis and manipulation to generate insights; * Alignment with Brisanet Group’s organizational identity; * Preparation of reports, forms, or spreadsheets as requested; * Updating area-related KPIs when necessary; actively participating in organizational meetings and commitments when requested; * Use of personal and collective protective equipment when required; * Execution of other duties related to the position, according to departmental needs and leadership direction; CHECKLISTS AND VEHICLE WASHING * Conduct quality audits of vehicle washing, adhesive application and/or customizations, bodywork, upholstery, tires, and other items; * Document non-conformities and request repairs for applicable items when necessary; * Perform vehicle delivery and return inspections; * Communicate to drivers departmental policies regarding washing, maintenance, refueling, accidents, inspections, consumption parameters, driving rules, and other relevant and necessary information; * Document identified non-conformities and forward procedures for deductions in case of identified non-conformities; FUEL MANAGEMENT * Open tickets for vehicle customization and coordinate expense allocation to the correct cost center; * Register and/or update washing frequency, mileage, and fuel allowance parameters per driver profile; * Coordinate issuance, signature collection, verification, and digital vehicle usage agreement linking; * Monitor fuel balances and request top-ups when necessary; * Review driver mileage and fuel history to suggest adjustments to registered targets and parameters if needed; VEHICLE DOCUMENTATION * Coordinate vehicle license plate registration; * Perform initial registration and/or updates of vehicles and drivers in company control platforms; * Coordinate vehicle licensing renewals; * Handle vehicle documentation regularization in cases of incidents (e.g., lost plates), transfer of documentation for purchased or sold vehicles, and other required regularization actions; * Monitor road safety by tracking unsafe driver behaviors via GPS tools; * Identify training needs and coordinate road safety training and capacity-building for drivers; * Monitor vehicle GPS equipment operation, reporting repair needs when required; * Coordinate and follow up with monitoring companies in cases of vehicle theft or robbery; * Track received traffic fines and notifications, identify responsible drivers, and handle appropriate procedures. 2512180202551924616