Documentation Assistant

Description

Job Summary: The professional will be responsible for organizing, digitizing, and storing internal documents, ensuring accessibility and preservation of the archive. Key Highlights: 1. Promotes an inclusive culture and values diversity 2. Career and development opportunities 3. A world-class environment in efficiency and quality **Why work with us?** The Butantan Institute is the largest vaccine and serum producer in Latin America and the main manufacturer of influenza vaccines in the Southern Hemisphere. As a global reference for efficiency and quality, it also produces a large portion of hyperimmune sera and vaccines provided free of charge to the population through Brazil's National Immunization Program (PNI), including vaccines against hepatitis A, hepatitis B, HPV, rabies, and DTPA. At Butantan, we value diversity. We promote an inclusive culture that reflects respect for gender, ethnicity, persons with disabilities, sexual orientation (LGBTQIAPN\+), beliefs, and religions. We seek individuals aligned with our values who wish to grow and develop alongside the institution. **We are looking for a professional who will:** Receive documents generated by internal departments and classify them by typology to maintain organization and facilitate archive handling; Digitize documents using professional scanners and upload these images into the system to improve information access—eliminating the need for physical document loans while preserving information through digital archiving; Store organized, cataloged, and digitized documents in boxes labeled with barcodes and shelf-position identifiers to optimize logistics and box location within the archive; Retrieve document mailbags from departments and deliver them to their designated areas, issuing delivery protocols via email to the sender to ensure optimal resource utilization and agility in interdepartmental document circulation at Butantan. **What are the essential requirements for this position?** * Completed high school education **Our benefits package:** * Career and development opportunities; * Medical and dental insurance; * Supplementary pension plan; * TotalPass; * Group life insurance; * iFood Benefits Card; * On-site cafeteria; * Transportation allowance; * Chartered bus service: Butantan Institute/Metro — Metro/Butantan Institute; * Childcare allowance; * Allowance for children with disabilities; * School supplies purchase allowance; * Medication subsidy; * Partnerships in education and entertainment; * Access to the Butantan Institute museums; * Birthday day off. **Additional information:** * Application period: March 13, 2026 to March 20, 2026 * Number of positions: 1 * Work location: São Paulo — Brazil * Working hours/schedule: Monday to Friday, 7:00 AM to 4:00 PM. * Work model: In-person **How will our selection process proceed?** The selection process will consist of the following stages: * Resume analysis and candidate screening; * Interview with recruiters; * Individual interview with the hiring manager; * Individual interview with the hiring manager’s supervisor. **All stages are eliminatory, and we may indicate one or more stages to be conducted during the selection process.** **Selection process validity:** 6 months Minimum Education Level: High School (2nd Degree) * iFood Benefits Card; * On-site cafeteria; * Career and development opportunities; * Supplementary pension plan; * TotalPass; * Group life insurance; * Transportation allowance; * Medical and dental insurance; * School supplies purchase allowance; * Medication subsidy; * Partnerships in education and entertainment; * Access to the Butantan Institute museums; * Childcare allowance; * Chartered bus service: Butantan Institute/Metro — Metro/Butantan Institute; * Allowance for children with disabilities; * Birthday day off.