ADMINISTRATIVE ASSISTANT

Description

Job Summary: The professional will perform various administrative activities, including preparing reports, controls, records, and drafting internal communications, providing information and organizing files for departments. Key Highlights: 1. Administrative tasks and document organization 2. Support for internal and external communications 3. Organization and maintenance of files and records * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks according to established processes and routines, meeting departments’ administrative needs. **Responsibilities and Duties** * Answer telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging for the request form and tracking delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related files and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor progress of official matters or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed high school education; * Higher education in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Experience in the field is a plus. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association with philanthropic status, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of action through projects under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to healthcare—essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver excellence in healthcare without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **Rede Project** The ***Rede Project*** is part of the “Inclui” Program, aimed at promoting social and educational inclusion of students with special educational needs within the regular school network, progressively transforming schools into adapted and welcoming environments. Launched through a partnership between **SPDM – Associação Paulista para o Desenvolvimento da Medicina** and the Municipal Department of Education, Initiated in September 2010, the Rede Project emphasizes concepts of human dignity, demonstrating that disability does not necessarily equate to incapacity and continually enhancing each child’s residual capabilities. Its main objective is to integrate students with disabilities into daily activities, promoting their independence. As an inclusion project, we also value hiring employees with disabilities, recognizing their efficiency as equal to that of other employees—making the Rede Project a more inclusive unit. Moreover, this coexistence enables exchange of experiences, humanizing the organization and supporting both professional and personal growth. If you identify with our values and activities, join our team.