Commercial Assistant - Tenders

Description

Job Summary: Support tender-related activities by organizing information, preparing documentation, monitoring tender processes, and managing government procurement portals. Key Highlights: 1. Prior experience in public tenders is essential. 2. Operational proficiency with government procurement portals and electronic tendering systems. 3. Bachelor’s degree in Business Administration, Law, or Accounting. **Description and Responsibilities:** **Working Hours:** 40 hours per week **Level:** Operational **Employment Type:** Permanent – CLT * Support daily administrative operations within the tender department by organizing and controlling information and assisting with routine administrative tasks. * Analyze tender notices and prepare all required documentation for tender participation. * Monitor tender processes to ensure compliance with deadlines, requirements, and established schedules. * Identify, analyze, and map opportunities on government procurement portals. * Prepare technical, administrative, and commercial proposals for tender processes. * Manage registration, qualification, and participation in major public procurement portals and electronic tendering systems. * Monitor all phases of tender processes, from publication through to award. * Draft clarification requests and formal communications related to tender proceedings. * Maintain an updated and organized company documentation and certificate archive. * Monitor contracts resulting from tenders and delivery deadlines for procured goods. **Requirements:** **Required Education** * Completed or ongoing bachelor’s degree in Business Administration, Law, Accounting, or related fields. **Required Knowledge** * Prior experience in public tenders (analysis of tender notices, proposal preparation, process monitoring). * Familiarity with and operational proficiency in major government procurement portals and electronic tendering systems. * Intermediate-level Excel skills (use of formulas and filters for tracking controls and monitoring spreadsheets). * Document organization, deadline management, and schedule control. * Strong written communication skills for drafting clarification requests and formal correspondence. **Desirable Knowledge** * Basic understanding of legislation governing tenders and administrative contracts (Public Procurement Law and related regulations). * Experience in managing public contracts (monitoring validity periods, adjustments, and deliveries). * Familiarity with internal commercial processes targeting the public sector. * Basic knowledge of internal controls and compliance applied to government procurement processes. **Benefits:** Medical assistance, Dental assistance, Funeral assistance, Conexa Saúde, Language school, Life insurance, Sesc, Meal allowance, Wellhub