Operations Assistant

Description

Job Summary: The professional will be responsible for supporting administrative operations of satellites, performing financial control, order and warranty management, and providing team support in alignment with company values. Key Highlights: 1. Administrative and financial support for satellite operations 2. Cash flow, order, and warranty management 3. Teamwork with focus on quality and safety * Ensure verification, control, and payment of satellite invoices; * Place purchase orders for materials, supplies, and goods; * Monitor cash flow — accounts payable reporting and submission of monthly closing reports; * Make and answer telephone calls and/or e-mails; * Support administration of satellite staff performance goals and bonuses; * Enter and verify services and process orders; * Manage warranties and reprocessing (breakage); * Report product shortages; * Perform specific administrative tasks related to satellite routines; * Provide administrative support for any needs of the assembly team; * Embody Hoya’s “Clear Values”; * Commit to eliminating unsafe conditions by using appropriate personal protective equipment (PPE) and complying with established rules (Environmental, Occupational Health and Safety, and Quality), while being familiar with internal policies and procedures; * Commit to the company’s mission, values, policies, and objectives by adhering to standards, instructions, internal procedures, and the integrated management system, thereby ensuring quality, occupational safety, environmental protection, and preventive medicine — contributing to personnel development, process optimization, sustainable development, and improved service to internal and external customers; * Provide service and perform other professional duties related to and inherent to the position, as directed and/or requested by the immediate supervisor; * Follow all company policies and procedures. **Desired Technical Knowledge and Skills:** • Microsoft Office Suite – Intermediate level • Basic knowledge of optics Driven by a passion for partnership and innovation, HOYA has partnered with eye care professionals for over 75 years, enabling them to offer people the greatest gift — the gift of vision. We provide eye care professionals with lenses, consultation solutions, and other services that help them grow their practices while transforming how people see the world. We view them as visionaries — and everything we do is for them. Founded in Japan in 1941, HOYA today operates in more than 80 countries worldwide. Ensure verification, control, and payment of satellite invoices; Place purchase orders for materials, supplies, and goods; Monitor cash flow — accounts payable reporting and submission of monthly closing reports; Make and answer telephone calls and/or e-mails; Support administration of satellite staff performance goals and bonuses; Enter and verify services and process orders; Manage warranties and reprocessing (breakage); Report product shortages; Perform specific administrative tasks related to satellite routines; Provide administrative support for any needs of the assembly team; Embody Hoya’s “Clear Values”; Commit to eliminating unsafe conditions by using appropriate personal protective equipment (PPE) and complying with established rules (Environmental, Occupational Health and Safety, and Quality), while being familiar with internal policies and procedures; Commit to the company’s mission, values, policies, and objectives by adhering to standards, instructions, internal procedures, and the integrated management system, thereby ensuring quality, occupational safety, environmental protection, and preventive medicine — contributing to personnel development, process optimization, sustainable development, and improved service to internal and external customers; Provide service and perform other professional duties related to and inherent to the position, as directed and/or requested by the immediate supervisor; Follow all company policies and procedures. **Education:** Minimum Requirement: Completed High School Desirable: Pursuing undergraduate degree in Logistics, Business Administration, or related field **Experience:** Minimum Requirement: Over 6 months of experience in the field Desirable: Prior experience in this role. Knowledge and Technical Skills Desired: Microsoft Office Suite – Intermediate level Basic knowledge of optics **Behavioral Attitudes Expected in Job Performance:** Commitment Proactivity Organization Teamwork **HOYA Group**: Founded in 1941 in Tokyo, Japan, HOYA Corporation is a global technology and medical technology company and a leading supplier of innovative high-tech medical products. HOYA’s divisions and business units research and develop products used in healthcare and information technology fields. In healthcare, we supply medical device products such as eyeglasses, medical endoscopes, contact and intraocular lenses, orthopedic implants, surgical/therapeutic devices, and medical device reprocessing and disinfection solutions. In information technology, we supply optical lenses, photomasks, and blank substrates used in semiconductor and LCD/OLED manufacturing processes, text-to-speech, human resources, and other software solutions, as well as critical components for mass memory and cloud storage industries. With over 150 offices and subsidiaries worldwide, HOYA currently employs a multinational workforce of 37,000 people. **HOYA Vision Care**: As a global leader in optical technology, HOYA Vision Care is dedicated to delivering innovative eye care solutions across every stage of patients’ lives. A trusted partner for eye care professionals worldwide, at the forefront of optical excellence. With a global presence comprising over 40 laboratories and a growing team of more than 20,000 employees, HOYA Vision Care provides innovative lenses and other eye care solutions to millions of people in 110 countries. We focus today on a better tomorrow. You can be part of our story. HOYA Vision Care is where you can act according to your strengths and evolve in line with your aspirations. It is a place where you can shape your way of working, guided by our CLEAR Values and empowered by generations of experience. You can engage in our sustainability initiatives and choose to become a One Vision Ambassador. You can give back the gift of vision to people around the world by choosing to work with us. We welcome people who challenge us to improve, share our sense of purpose, and embrace growth — so our vision and mission align. We invite you to learn more so that together we can continue to deliver vision for life.