Job Summary: Professional to perform various administrative tasks, including report preparation, controls and recordkeeping, internal communication, and telephone support. Key Highlights: 1. Various administrative activities and document organization. 2. Internal and external communication, and telephone support. 3. Preparation of charts, maps, reports, and payroll sheets. * Perform various administrative tasks, preparing charts, maps, and reports; * Carry out various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in tax ledgers, registering supporting documentation; * Control requests and receipts of consumable materials, arranging for the requisition form and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service requirements. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy – user level. **Additional Information** **SPDM** – Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for Medical Development) is a non-profit, philanthropic civil association, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. SPDM’s primary mission is to operate within the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through ongoing projects in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health services—essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver outstanding health care without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **The Outpatient Clinic** We are recognized as one of Brazil’s largest philanthropic health institutions, composed of a diverse group of highly qualified professionals contributing across various sectors to ensure excellence in quality of care and patient safety. Our goal is to provide the most advanced medical knowledge to the entire population. Additionally, we maintain a partnership with the Municipal Department of Education of São Paulo to expand and improve inclusive education services for people with disabilities. At AME Maria Zélia, the “Efficient Employee” project was developed, aiming not only to hire people with disabilities but also to assess and adapt, on a case-by-case basis, the necessary infrastructure to welcome these employees and, above all, facilitate their inclusion within the institution. We believe that the high technical proficiency of our teams, combined with our humanized approach to patient care, makes us a leading actor in public health. If you identify with our values and activities, join our team.