Construction Administrative Assistant

Description

Job Summary: The Construction Administrative Assistant will support administrative routines at the construction site, managing invoices, entering data into systems, organizing spreadsheets, and collaborating with the warehouse and HR. Key Highlights: 1. Essential support for administrative operations at construction sites 2. Collaboration with the warehouse and support for HR routines 3. Familiarity with civil construction materials The **Construction Administrative Assistant** will be responsible for supporting administrative routines at the construction site, including invoice control and registration, system data entry, and spreadsheet-based information organization. They will collaborate with the warehouse to manage material inflows and outflows, and provide administrative support to HR functions on-site. The candidate must be familiar with civil construction materials and possess strong organizational skills to ensure accurate recordkeeping and efficient process execution. **Key Responsibilities:** * Enter invoices into the system, ensuring correct classification and registration; * Update and maintain Excel spreadsheets (intermediate level) for tracking materials and services; * Support the warehouse in receiving, inspecting, and organizing construction materials; * Provide administrative support for on-site HR routines, such as document organization and attendance recordkeeping; * Maintain up-to-date and well-organized physical and digital files; * Assist the construction team with various administrative requests; * Interface with suppliers and freight carriers for material delivery and receipt; * Collaborate with the construction team to meet deadlines and maintain site organization. **Requirements:** * Completed high school education (technical training or additional qualification in Logistics, Administration, or related fields is preferred); * Prior experience in warehouse operations at civil construction sites; * Knowledge of employee attendance tracking procedures; invoice entry; and basic administrative routines; * Proficiency in Microsoft Office tools (especially Excel); * Strong organizational skills, proactivity, responsibility, and interpersonal communication abilities; * Familiarity with the Sienge system will be considered a plus.