Administrative Coordinator

Description

Job Summary: We are seeking an Administrative Coordinator to work at the School of Education and Humanities, optimizing processes and enhancing the academic experience. Key Highlights: 1. Transform realities and promote human development 2. Focus on people, processes, and academic experience 3. Strategic position for organizing and integrating areas At the **School of Education and Humanities of PUCPR**, we believe education transforms realities and promotes human development across all dimensions. We are looking for a person to serve as **Administrative Coordinator**, with keen attention to people, processes, and academic experience, contributing to the smooth operation of the School and excellence in service delivery to students, faculty, and the broader community. This role is strategic for ensuring administrative routine organization, supporting academic management, and strengthening integration among departments. What do you think? Does this opportunity align with you? **Responsibilities and Duties** * Coordinate activities carried out by staff members of the School of Humanities, analyzing processes and suggesting changes/improvements when necessary to ensure excellence in internal and external stakeholder service; * Provide feedback to staff through individual meetings when needed, supporting their professional development and excellence in task execution; * Monitor classroom assignments for Stricto Sensu programs (master’s and doctoral degrees) using the internal system for class allocation; * Reserve auditoriums through PUCPR’s Events Center to facilitate School-related events; * Maintain School infrastructure by proposing changes/improvements and maintenance actions when required to ensure optimal working and learning conditions; * Evaluate outsourced services—including cleaning, maintenance, electrical, plumbing, telecommunications, masonry, and security—identifying operational deficiencies and suggesting changes/improvements as needed to ensure full structural functionality; * Issue office supply requisitions for the Secretariat and shared-use departments based on needs assessments to meet departmental demands; * Respond to and track Ombudsman requests related to School infrastructure via the internal system, aiming to correct underlying processes; * Monitor payment processes through internal systems and managerial controls to fulfill financial commitments assumed by the School toward its clients (internal and external); * Process supplier payments and issue invoices via the Benner system to fulfill financial commitments assumed by the School toward its clients (internal and external); * Request permissions/access authorizations for staff to use internal systems via internal tools, enabling smooth daily operations; * Request and monitor resources required for technical visits (transportation and insurance) by entering data into the internal system, enabling technical visits according to each School program’s needs; * Enter and monitor School contract workflows, as well as generate corresponding invoicing, via the internal system (Benner), ensuring security of agreements signed by the School and timely receipt of payments; * Monitor enrollment, academic registration, enrollment suspension, grade entry, and attendance recording (PRIME System); * Monitor issuance of academic documents (certificates, declarations, transcripts, and diplomas); * Monitor selection processes for new students; * Monitor activities related to dissertation submission and control; * Support the organization and execution of academic events (seminars, conferences), including registrations in the Eventum system and partnership contracts with bookstores. **Requirements and Qualifications** **What You Need:** * Completed undergraduate degree in Administration or related fields; * Proficiency in Microsoft Office suite; * Strong interpersonal skills, excellent written and verbal communication, and emotional intelligence to handle public-facing challenges; * Prior experience in operations management and team leadership; * Experience monitoring performance indicators and making data-driven decisions; * Familiarity with enterprise resource planning (ERP) systems. **Additional Information** **What You’ll Find Here:** * Unimed Health Plan: With co-payment, providing medical coverage and access to a high-quality accredited provider network * OdontoPrev Dental Plan: Nationwide coverage, with monthly premiums deducted from payroll * Education Incentive Program: Valuing professional and personal development of employees, with incentives for specialization, extension courses, language learning, and postgraduate studies at PUCPR * Meals at Bistrô Marista: On-site meals on workdays, with symbolic payroll deduction * Quality of Life Program * Private Pension Plan * Life Insurance * Transportation Benefit * Free Parking * Wellhub (formerly Gympass): Access to numerous gyms with monthly fee deductions from payroll * Zenklub: Access to telehealth sessions with mental health specialists, including two free consultations per month * Conte Comigo Program: Multidisciplinary team available for social support, legal guidance (excluding labor law), financial consulting, and pension advisory services * Benefits Club: Partnerships with companies across various sectors, offering special discounts on services and products **Work Schedule:** Monday to Friday, from 8:00 AM to 5:24 PM **Location:** PUCPR – Curitiba Campus If you wish to join a team shaping tomorrow’s world, we want to meet you. Join us and **\#BeMarista**. We are **PUCPR**, with a mission to educate citizens committed to life and societal progress. Our University comprises nearly 3,000 employees—including faculty and administrative staff—with campuses in three cities in Paraná State: Curitiba, Londrina, and Toledo, plus a unit in Florence (Italy), in partnership with Kent State University. In 2023 alone, we **positively impacted over 38,000 students and distributed approximately 5,000 undergraduate scholarships.** Our commitment is to **unite humanity and excellence** in building an **increasingly fair and solidarity-based society**, and this is what our employees experience daily—living a **career balanced with personal life**, one that makes the world more humane. **We work for the common good**, and every small action is designed to positively impact thousands of lives: of those who care and are cared for, of those who teach and grow. **Our relationships are strong, authentic, and value each individual for who they truly are**. Anchored in a **solid culture**, we find here the purpose that drives us every day. We are part of the Marista Group, which also includes the **Marista Center for Child Protection (CMDI)**, dedicated to ensuring children’s and adolescents’ rights are prioritized by society; **FTD Publishing House**, offering transformative educational solutions; **São Marcelino Champagnat Hospital**, delivering holistic and integrated patient care; and **Cajuru University Hospital**, recognized for humanitarian care. Would you like to join a team of people doing good? Explore our job openings and apply! **Also check out other opportunities across our mission fronts:**