Executive Secretary

Description

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board, requiring a high level of responsibility and confidentiality. Key Highlights: 1. Direct interaction with the Executive Board, requiring a high level of responsibility. 2. Management of schedules and strategic information with organization and assertiveness. 3. An environment that values processes, standards, and organization. * Daily Responsibilities * **Position:** Executive Secretary / Direct Assistant to the Executive Board **Job Description:** We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This position requires a high level of responsibility, confidentiality, and accuracy; it is essential to appreciate well-defined routines, high standards, and organized environments. The ideal candidate will be able to anticipate needs, maintain strict control over information and deadlines, and ensure that processes and schedules are executed with excellence. * Key Responsibilities: * Manage the Executive Board’s schedule with organization and assertiveness Monitor deadlines, appointments, documents, and strategic information Organize meetings, minutes, travel arrangements, and external appointments Ensure administrative routines are performed without errors Provide direct support for daily decision-making, maintaining clear information flow Uphold confidentiality and maintain a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Enjoys working with processes, standards, and clearly defined rules Clear, concise, and professional communication High capacity for concentration and focus Discretion and impeccable ethical conduct Ability to handle pressure and a fast-paced work environment * Requirements: * Prior experience as an Executive Secretary or Executive Assistant Proficiency in Microsoft Office / Google Workspace Strong writing skills and document organization capability Punctuality and commitment * Work Location: * Hauer – Curitiba. * Benefits: * Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday – 8:00 AM to 6:00 PM. Friday – 8:00 AM to 5:00 PM. **Minimum Education:** Bachelor's Degree