Administrative Secretary

Description

**Description and Responsibilities:** **Schedule:** Monday to Friday, from 9:30 AM to 12:00 PM | 1:00 PM to 8:00 PM **Level:** Not specified **Employment type:** Permanent – CLT * Organize medical appointments using electronic scheduling systems to optimize patient flow. * Answer and direct telephone calls efficiently, ensuring clear communication between patients and the clinical team. * Prepare and manage administrative documents, such as authorizations and medical records, to maintain regulatory compliance. * Monitor and control administrative supplies and materials, placing replenishment orders as needed to ensure clinic operations. * Collaborate with medical and administrative staff to improve internal processes and enhance patient experience. * Communicate clearly and effectively with suppliers and partners to ensure necessary operational support. * Contribute to implementing improvements in patient flow, promoting greater efficiency and patient satisfaction. * Verify and organize financial documents; * Issue invoices and assist with monthly closings; * Monitor cash flow and support accounting activities; * Organize schedules, medical records, and administrative documents; * Conduct proactive and responsive customer outreach to acquire new clients; * Present services and clarify inquiries; * Participate in promotional campaigns and commercial strategies, leveraging persuasive skills to exceed targets and convert sales; * Update registrations and record contacts in the system. **Requirements:** * Education in Secretarial Studies, Administration, or related fields, or equivalent practical experience. * Advanced proficiency in Microsoft Office suite (Word, Excel, Outlook). * Prior experience as a secretary in the healthcare sector is required. * Strong verbal and written communication skills for courteous and clear interaction. * Teamwork orientation and adaptability to the dynamic environment of a medical clinic. **Benefits:** No benefits specified