Administrative Assistant

Description

Job Summary: Ensures efficiency and organization of administrative routines by optimizing internal processes to support clinical operations and foster a productive work environment. Key Highlights: 1. Administrative process optimization for operational efficiency 2. Essential support to clinical areas and executive management 3. Interface with multiple departments to align processes Ensure the efficiency and organization of the unit's administrative routines through execution and optimization of internal processes, contributing to operational fluidity, support to clinical areas, and promotion of a productive and well-structured work environment. * Prescribe additives, adjust prescriptions, and transcribe them into the system, ensuring compliance with clinical guidelines; * Verify medical, nursing, and nutritional reports in the system, ensuring continuous updates of clinical information; * Receive, inspect, and process material and medication requests submitted by the nursing team, identifying inconsistencies (e.g., missing submissions, prescription changes, excessive consumption); * Review patient prescriptions and material usage records to prevent incorrect or excessive dispatch; * Forward material and medication requests to the pharmacy, tracking the workflow until delivery; * Request billing validation for high-cost items to ensure charge feasibility with health insurance providers; * Verify authorizations, extensions, and budgets with responsible departments, updating spreadsheets and adjusting prescriptions as needed; * Interface with various departments (clinical services, billing, pharmacy, and health insurance providers) to ensure alignment of clinical and administrative processes; * Support updating and organizing corporate registration and accreditation documents; * Request administrative services such as IT, telecommunications, electronic security, uniforms, and PPEs; * Provide service to internal stakeholders, as well as administrative support to executive management and department heads; * Perform basic financial tasks, including administrative cash closing and recording expenses and invoices in the system; * Support onboarding and offboarding processes, including document organization and stage tracking; Request electronic signatures and perform document archiving;