Administrative Assistant (PCD)

Description

Job Summary: Professional responsible for telephone reception, exam scheduling, event support, document organization, and general administrative support. Key Highlights: 1. Comprehensive administrative and organizational support 2. Patient and internal department communication and service 3. Support in conducting institutional events Job Responsibilities and Duties: \- Answer incoming phone calls and route them to the appropriate department; record the call if the department fails to answer; \- Contact the unit's security officer when necessary, requiring formal documentation for cases involving public security agencies; \- Schedule exams as needed, coordinating with the unit/laboratory and notifying relevant departments; \- Support the execution of institutional events, including activity implementation and family mobilization, ensuring event completion and client acceptance; \- Arrange taxi services for families, visitors, and residents whenever necessary; \- Assist in entering data into the HIS system, financial and surveillance control spreadsheets, as well as drafting and digitizing commercial contracts, ensuring process execution; \- Organize files, documents, and correspondence; maintain updated and properly labeled medical records; forward records to responsible parties whenever required; \- Maintain patient registration records, recording admissions and discharges to keep files up to date; \- Support the Personnel Administration Department, under the Human Resources Directorate, in routine personnel activities to ensure compliance with legislation and provide employee services, including electronic timekeeping; \- Verify the daily census and forward it to the responsible party; \- Enter invoices into the system according to established procedures, and verify materials and other deliveries to the unit; \- Request daily allowance extensions from health insurance providers and forward other operator-related requests upon instruction. Prerequisites and Qualifications: "Completed high school or currently enrolled in higher education. Minimum Education Level: High School (Secondary Education) * Transportation allowance * Meal allowance * On-site meals * Life insurance * Medical assistance * Dental assistance