ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional for diverse administrative tasks, including report preparation, record control, internal communication, and general departmental support. Key Highlights: 1. Diverse administrative tasks and support to departments. 2. Efficient internal and external communication. 3. Organization and maintenance of files and processes. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Perform various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established processes and routines, meeting departments’ administrative needs. **Responsibilities and Duties** * Answer telephone calls intended for your department, filter topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, preparing the requisition form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill sector-related duties, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain sector-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is R$ 2.453,00, to R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation allowance or parking, meals on-site, meal voucher, life insurance, and childcare assistance (per collective labor agreement). **Working Hours:** Monday to Friday, from 08:00 to 17:00, with a 1-hour break. **SPDM** — Paulista Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as a federal, state, and municipal public utility entity, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on disease treatment, prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has expanded its scope of activities through ongoing projects in Social Assistance and Education. This broad range of initiatives increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare, essential for citizens’ human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To provide outstanding healthcare without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **HMVJS** The history of Municipal Councilor José Storopolli Municipal Hospital began in the early 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by regional municipal councilors, waged numerous campaigns against the Municipal Health Department to build a hospital addressing regional demand. Thus, the hospital—nicknamed “Vila Maria”—was constructed, with expectations of high-resolution and high-performance care. It was named after influential regional politician Councilor José Storopolli, whose family donated the land for its construction. However, from its inauguration in 1992 until July 1994, its Surgical Center remained inactive, along with its surgical and orthopedic ward and Intensive Care Unit.