SG - Junior Contract Analyst

Description

Job Summary: Support the administration and governance of the contract lifecycle, ensuring document organization, deadline control, and compliance with internal policies. Key Highlights: 1. Support for contract governance and routine contractual activities 2. Prepare drafts and standard documents 3. Support basic contract risk management **Mission** Support the administration and governance of the contract lifecycle, ensuring document organization, deadline control, support for measurements, and compliance with internal policies, thereby contributing to execution discipline and reduction of contractual risks. **Responsibilities and Duties:** Support for contract governance and routine contractual activities Support control of the contract portfolio (validity periods, renewals, adjustments, guarantees, insurance, indices, annexes, and obligations). Maintain updated contract dossiers (contracts, annexes, amendments, approvals, formal correspondence, minutes, evidence of execution). Prepare drafts and standard documents under guidance (letters, simple notifications, meeting records, checklists, acceptance forms). Support the measurement-acceptance-billing-payment release cycle, ensuring that documents and evidence are complete and meet required standards. Review measurement documentation (reports, work orders, evidence, checklists, photos, time logs), flagging discrepancies to the technical responsible person/contract manager. Register and track requests/entries in the ERP system (e.g., IFS Cloud), following procedures and functional segregation. Control and update tracking spreadsheets/systems (SLA for measurements, pending items with suppliers, internal department follow-ups). Follow up courteously and objectively with departments and suppliers for responses, escalating when necessary. Support periodic supplier meetings (agenda, topics, minutes, action item follow-up). Verify documentary compliance with internal requirements (approval levels, signatures, compliance, due diligence, mandatory annexes). Support basic contract risk management: validity periods, guarantees, insurance, expiration dates of certificates, and critical documentation. Prepare evidence for audits and internal controls. Support standardization of templates, checklists, and routines (contract playbook). Identify recurring root causes of rework (e.g., incomplete measurements, non-standard invoices) and propose simple process adjustments. **Requirements** Currently pursuing or completed undergraduate degree in Administration, Law, Engineering, Accounting, Economics, or related fields. Experience in administrative/contractual routines, preferably in medium-to-large enterprises or industrial environments. Intermediate Excel proficiency. PowerQuery/BI is desirable. Knowledge of: * Basic contract administration concepts. * Document organization and deadline control. * ERP systems (IFS Cloud/SAP/Oracle preferred). Minimum Education Level: Undergraduate Degree Willingness to relocate * Housing allowance * Extended paternity leave * Profit-sharing plan (PLR) * Private pension plan * Meal card * Medical assistance * Transportation benefit * Life insurance * Dental assistance * On-site meals